[OSGeo-Conf] Conference_dev Digest, Vol 89, Issue 13
Peter Mooney
petermooney78 at gmail.com
Mon Feb 23 13:51:04 PST 2015
Hello Jeff
The answers to some of your questions and queries. We have a little work to
do to answer two of the questions.
- Section 2: Interesting to read about the Health Atlas Ireland (I tried
to actually see it in action, but every link I tried required a login).
>> This link is really just to show the existence of the Health Atlas
Ireland. Most of the services use sensitive patient/health data so this is
why there is a logon needed. If you need screenshots I can try to ask my
links there for some?
- the CCD venue looks to be a wonderful location to host FOSS4G. Did
you have any direct discussions with the CCD staff (such as about our
tech requirements), or visit the venue in person?
>> Yes we have had discussions and visits. As early as November 2014 I
completed a full site visit (from basement to roof). Myself and many
Irish-based members of the LOC have presented there as part of conferences
and meetings in the past. Our PCO (MCI) also conducted a FOSS4G-specific
site visit in February 2015. MCI have been involved in conference
organisation in CCD in the past. We both discussed the technical
requirements for FOSS4G 2016. We explained that Internet connectivity and
bandwidth are absolutely crucial for the success of the conference. In
particular as developers will announce new or updated software releases
there will be intense spikes of activity.
We also discussed the need to ensure that there was completely open
Internet - access to FTP, SVN, GitHub, etc.
Overall the CCD have the capability of offering 12,000 simultaneous
connections. The CCD have hosted other software conferences where like
FOSS4G 2016 there are most delegates using at least two devices (laptop,
smartphone)
- wow I love seeing a map of the locations (we are geospatial right
ha), instead of me having to try to figure out that myself. And a
working mapping application showing the locations!
http://www.peterm7.com/foss4g2016/ (I had to turn on the OSM layer to
see building names)
>> Apologies - I had uploaded the wrong version. The map now has nice
popups to help with understanding the location of venues for FOSS4G 2016
- I worry that the local committee doesn't have enough representation
from SME / industry. You mention the OpenApp team, and I am surprised
that no one from their team is included in the local committee
>> No need to worry :-) I have a number of SME/Industry colleagues who have
offered their assistance with the LOC. However they had asked to hold back
their names and details until a later stage. I will revert to them
regarding this. At minimum I will send their details to you (Jeff) and the
board as a private email.
- Section 7: I am not so sure the budget should assume 1,000 attendees
only. I would be good to also account for less, such as numbers for
600, 800, and 1000 attendees. I do value your passion and goals for
1,000 though.
>> MCI (our PCO) will update our budget accordingly.
- I don't see any proposed expenses for Workshop machines (this is
often a major expense). I wonder if, as a worst case scenario, you
could provide an estimated budget that includes costs for hosting the
workshops at the CCD venue (will be very pricey, compared to a
university setting, but you can later examine the university option).
Or, outline costs for the university hosting the workshops and providing
the machines and tech support.
>> MCI (our PCO) will investigate this and revert quickly to you.
On Sun, Feb 22, 2015 at 8:00 PM, <conference_dev-request at lists.osgeo.org>
wrote:
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> Today's Topics:
>
> 1. Question Period: Dublin proposal (Jeff McKenna)
> 2. Re: Question Period: Dublin proposal (Jeff McKenna)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Sun, 22 Feb 2015 14:20:13 -0400
> From: Jeff McKenna <jmckenna at gatewaygeomatics.com>
> To: conference <conference_dev at lists.osgeo.org>
> Subject: [OSGeo-Conf] Question Period: Dublin proposal
> Message-ID: <54EA1DDD.7020309 at gatewaygeomatics.com>
> Content-Type: text/plain; charset=utf-8; format=flowed
>
> Hi Peter and Dublin team,
>
> Thanks for your detailed proposal, here are my questions and comments on
> your full proposal:
>
> - I am captivated by your FOSS4G logo on the opening page of the
> proposal. The "Open Doors" theme and explanation are a wonderful fit
> for the true spirit of FOSS4G.
>
> - also I am happy to see "presented by OSGeo" there directly on your
> opening page as well.
>
> - Section 1: Great to see a headshot image of the chair. Actually this
> was done well by both teams (what better way to get to know team members
> than a small image beside their descriptions).
>
> - I really like this section, which shows the vision by the chair. I
> also agree that FOSS4G should be more inclusive towards the future of
> the community, the students and the children.
>
> - Section 2: Interesting to read about the Health Atlas Ireland (I tried
> to actually see it in action, but every link I tried required a login).
>
> - Section 3: Wow, how nice to see a summary of the main points of the
> proposal in 3 concise pages.
>
> - thank you for including a proposed timeline of important dates. (I
> wonder why this isn't actually a requirement in the RFP, I'll note this
> for future calls)
>
> - Section 4: I like that you focus on providing space for Birds of
> Feather sessions, and a non-sit-down Gala event.
>
> - the community weekend is a great idea. I would think that the best
> time for this is before the event (as your local team and most FOSS4G
> community members will be exhausted by the end of the week).
>
> - wonderful that you will work with the GeoForAll community and plan
> to create a new lab.
>
> - the "what Success will look like" section is superb, as it is great
> to read about your team's goals for FOSS4G. I especially like the plan
> to make all materials including workshop materials made available as
> soon as possible.
>
> - I like reading that your team realizes how serious the
> responsibility to host FOSS4G is to OSGeo.
>
> - Section 5: there are multiple venues proposed, and I did notice in the
> budget that you are planning on providing a shuttle from hotels to the
> venue, and also a help desk at the airport. Can you maybe elaborate a
> little more on these plans for transportation around to the venues?
>
> - the CCD venue looks to be a wonderful location to host FOSS4G. Did
> you have any direct discussions with the CCD staff (such as about our
> tech requirements), or visit the venue in person?
>
> - wow I love seeing a map of the locations (we are geospatial right
> ha), instead of me having to try to figure out that myself. And a
> working mapping application showing the locations!
> http://www.peterm7.com/foss4g2016/ (I had to turn on the OSM layer to
> see building names)
>
> - great to see that the OSGeo AGM, Sol Katz Award, and Board of
> Directors F2F meeting are factored into your plans (often I have to
> bother the local committees later on to remind them of these)
>
> - I think it is important to provide discount accommodation options
> for FOSS4G, so I am glad to read that you are in discussions with
> Universities for on-campus options.
>
> - Section 6: I think the addition of committee members that have hosted
> international events is important (Maria, Marco with this year's
> FOSS4G-Europe event will be invaluable)
>
> - I worry that the local committee doesn't have enough representation
> from SME / industry. You mention the OpenApp team, and I am surprised
> that no one from their team is included in the local committee.
>
> - it's good that you have a backup plan for the conference chair
> (this has actually happened in a past FOSS4G, so having someone ready to
> step up into that role is a good thing)
>
> - I am very happy to hear of your plans to form an OSGeo local
> chapter (http://wiki.osgeo.org/wiki/Ireland), and also work with the
> existing UK chapter. In fact I've today requested to the OSGeo systems
> team that an "Ireland" mailing list be created for you.
>
> - I like your plan to work with OSGeo throughout, and provide the
> OSGeo Board monthly updates (I have started to do this with the Seoul
> team, and I feel that this should be a requirement for all FOSS4G events).
>
> - Section 7: I am not so sure the budget should assume 1,000 attendees
> only. I would be good to also account for less, such as numbers for
> 600, 800, and 1000 attendees. I do value your passion and goals for
> 1,000 though.
>
> - I don't see any proposed expenses for Workshop machines (this is
> often a major expense). I wonder if, as a worst case scenario, you
> could provide an estimated budget that includes costs for hosting the
> workshops at the CCD venue (will be very pricey, compared to a
> university setting, but you can later examine the university option).
> Or, outline costs for the university hosting the workshops and providing
> the machines and tech support.
>
> - nice to see including costs of onsite first-aid. This should
> really be a requirement in the RFP for venue.
>
> - great that you included sending a rep to FOSS4G-Seoul in your cost
> estimate (no better way to learn than to be there in Seoul and speak to
> that local committee and attendees).
>
> Section 8: I like that you are including the handover to FOSS4G 2017
> team in your program, as these 10 minutes or so are super important.
>
> - wonderful plan to have the first Irish chapter meeting on Day 1 !
>
> - I don't see any issues with the proposed dates of August 15-20th.
>
> - the plan to co-host with the IRLOGI community is a great idea.
> This would really boost the local community involvement in FOSS4G.
> Wonderful.
>
> - Section 9: Thanks for describing and choosing a PCO. I like that they
> provide a working like to their proposed registration/abstract system
> (
> https://b-com.mci-group.com/Registration/DynamicRegistration/DynamicRegistrationPage.aspx?EventCode=DEMO2014&SiteCode=DEFAULT
> )
>
> - Oh, great to see that you will be trying to translate event
> materials into several languages.
>
> - thanks for following along the OSGeo Diversity / Code of Conduct
> discussions.
>
>
> Thank you again for this detailed proposal.
>
>
> -jeff
>
>
>
>
>
>
>
>
>
>
> ------------------------------
>
> Message: 2
> Date: Sun, 22 Feb 2015 14:35:49 -0400
> From: Jeff McKenna <jmckenna at gatewaygeomatics.com>
> To: conference_dev at lists.osgeo.org
> Subject: Re: [OSGeo-Conf] Question Period: Dublin proposal
> Message-ID: <54EA2185.6030004 at gatewaygeomatics.com>
> Content-Type: text/plain; charset=windows-1252; format=flowed
>
> Peter, I forgot to note in Section 7 (Budget) of your plan to charge
> different registration fees by country (to "encourage delegates from
> low-income countries"). I support this, but it sure could be a source
> of pain if some question this (I am not aware of this being enabled for
> a past FOSS4G event, but it was discussed).
>
> -jeff
>
>
>
> On 2015-02-22 2:20 PM, Jeff McKenna wrote:
> > Hi Peter and Dublin team,
> >
> > Thanks for your detailed proposal, here are my questions and comments on
> > your full proposal:
> >
> > - I am captivated by your FOSS4G logo on the opening page of the
> > proposal. The "Open Doors" theme and explanation are a wonderful fit
> > for the true spirit of FOSS4G.
> >
> > - also I am happy to see "presented by OSGeo" there directly on your
> > opening page as well.
> >
> > - Section 1: Great to see a headshot image of the chair. Actually this
> > was done well by both teams (what better way to get to know team members
> > than a small image beside their descriptions).
> >
> > - I really like this section, which shows the vision by the chair. I
> > also agree that FOSS4G should be more inclusive towards the future of
> > the community, the students and the children.
> >
> > - Section 2: Interesting to read about the Health Atlas Ireland (I tried
> > to actually see it in action, but every link I tried required a login).
> >
> > - Section 3: Wow, how nice to see a summary of the main points of the
> > proposal in 3 concise pages.
> >
> > - thank you for including a proposed timeline of important dates. (I
> > wonder why this isn't actually a requirement in the RFP, I'll note this
> > for future calls)
> >
> > - Section 4: I like that you focus on providing space for Birds of
> > Feather sessions, and a non-sit-down Gala event.
> >
> > - the community weekend is a great idea. I would think that the best
> > time for this is before the event (as your local team and most FOSS4G
> > community members will be exhausted by the end of the week).
> >
> > - wonderful that you will work with the GeoForAll community and plan
> > to create a new lab.
> >
> > - the "what Success will look like" section is superb, as it is great
> > to read about your team's goals for FOSS4G. I especially like the plan
> > to make all materials including workshop materials made available as
> > soon as possible.
> >
> > - I like reading that your team realizes how serious the
> > responsibility to host FOSS4G is to OSGeo.
> >
> > - Section 5: there are multiple venues proposed, and I did notice in the
> > budget that you are planning on providing a shuttle from hotels to the
> > venue, and also a help desk at the airport. Can you maybe elaborate a
> > little more on these plans for transportation around to the venues?
> >
> > - the CCD venue looks to be a wonderful location to host FOSS4G. Did
> > you have any direct discussions with the CCD staff (such as about our
> > tech requirements), or visit the venue in person?
> >
> > - wow I love seeing a map of the locations (we are geospatial right
> > ha), instead of me having to try to figure out that myself. And a
> > working mapping application showing the locations!
> > http://www.peterm7.com/foss4g2016/ (I had to turn on the OSM layer to
> > see building names)
> >
> > - great to see that the OSGeo AGM, Sol Katz Award, and Board of
> > Directors F2F meeting are factored into your plans (often I have to
> > bother the local committees later on to remind them of these)
> >
> > - I think it is important to provide discount accommodation options
> > for FOSS4G, so I am glad to read that you are in discussions with
> > Universities for on-campus options.
> >
> > - Section 6: I think the addition of committee members that have hosted
> > international events is important (Maria, Marco with this year's
> > FOSS4G-Europe event will be invaluable)
> >
> > - I worry that the local committee doesn't have enough representation
> > from SME / industry. You mention the OpenApp team, and I am surprised
> > that no one from their team is included in the local committee.
> >
> > - it's good that you have a backup plan for the conference chair
> > (this has actually happened in a past FOSS4G, so having someone ready to
> > step up into that role is a good thing)
> >
> > - I am very happy to hear of your plans to form an OSGeo local
> > chapter (http://wiki.osgeo.org/wiki/Ireland), and also work with the
> > existing UK chapter. In fact I've today requested to the OSGeo systems
> > team that an "Ireland" mailing list be created for you.
> >
> > - I like your plan to work with OSGeo throughout, and provide the
> > OSGeo Board monthly updates (I have started to do this with the Seoul
> > team, and I feel that this should be a requirement for all FOSS4G
> events).
> >
> > - Section 7: I am not so sure the budget should assume 1,000 attendees
> > only. I would be good to also account for less, such as numbers for
> > 600, 800, and 1000 attendees. I do value your passion and goals for
> > 1,000 though.
> >
> > - I don't see any proposed expenses for Workshop machines (this is
> > often a major expense). I wonder if, as a worst case scenario, you
> > could provide an estimated budget that includes costs for hosting the
> > workshops at the CCD venue (will be very pricey, compared to a
> > university setting, but you can later examine the university option).
> > Or, outline costs for the university hosting the workshops and providing
> > the machines and tech support.
> >
> > - nice to see including costs of onsite first-aid. This should
> > really be a requirement in the RFP for venue.
> >
> > - great that you included sending a rep to FOSS4G-Seoul in your cost
> > estimate (no better way to learn than to be there in Seoul and speak to
> > that local committee and attendees).
> >
> > Section 8: I like that you are including the handover to FOSS4G 2017
> > team in your program, as these 10 minutes or so are super important.
> >
> > - wonderful plan to have the first Irish chapter meeting on Day 1 !
> >
> > - I don't see any issues with the proposed dates of August 15-20th.
> >
> > - the plan to co-host with the IRLOGI community is a great idea. This
> > would really boost the local community involvement in FOSS4G. Wonderful.
> >
> > - Section 9: Thanks for describing and choosing a PCO. I like that they
> > provide a working like to their proposed registration/abstract system
> > (
> https://b-com.mci-group.com/Registration/DynamicRegistration/DynamicRegistrationPage.aspx?EventCode=DEMO2014&SiteCode=DEFAULT
> )
> >
> >
> > - Oh, great to see that you will be trying to translate event
> > materials into several languages.
> >
> > - thanks for following along the OSGeo Diversity / Code of Conduct
> > discussions.
> >
> >
> > Thank you again for this detailed proposal.
> >
> >
> > -jeff
> >
> >
>
>
> ------------------------------
>
> _______________________________________________
> Conference_dev mailing list
> Conference_dev at lists.osgeo.org
> http://lists.osgeo.org/mailman/listinfo/conference_dev
>
> End of Conference_dev Digest, Vol 89, Issue 13
> **********************************************
>
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