[OSGeo-Conf] Question Period: Dublin proposal

Paul Ramsey pramsey at cleverelephant.ca
Fri Feb 27 13:33:37 PST 2015

Thank you Eli for catching this.

"% of sponsorship" is a model that derives from dental conventions and
suchlike with big lists of potential sponsors that just need to be
cold-called and worked. That is not us, it's a bad model for FOSS4G,
which should be avoided in PCO contracts.


On Fri, Feb 27, 2015 at 3:40 PM, Eli Adam <eadam at co.lincoln.or.us> wrote:
> Hi Peter and Dublin,
> Will t-shirts be included? (I did not notice them in the budget.)
> What are the sponsorship levels?  Do you have a list of the number of
> potential sponsors at each level (don't need to include names)?
> It appears that the PCO will get a % of sponsorship.  Is that the
> case?  If so, can that be changed to a % of first time, out of Ireland
> sponsors or no % at all?  Many FOSS4G sponsors are reliable repeat
> sponsors.  PCOs don't seem great at finding new FOSS4G sponsors.
> Local OSGeo community members seem to have good contacts for finding
> sponsors.  Some sponsors find you.  In short, I think that a percent
> of sponsorship is paying a high price for little to no benefit.  Did
> you explore any other fee structures for your PCO?
> Best regards, Eli
> On Sun, Feb 22, 2015 at 10:35 AM, Jeff McKenna
> <jmckenna at gatewaygeomatics.com> wrote:
>> Peter, I forgot to note in Section 7 (Budget) of your plan to charge
>> different registration fees by country (to "encourage delegates from
>> low-income countries").  I support this, but it sure could be a source of
>> pain if some question this (I am not aware of this being enabled for a past
>> FOSS4G event, but it was discussed).
>> -jeff
>> On 2015-02-22 2:20 PM, Jeff McKenna wrote:
>>> Hi Peter and Dublin team,
>>> Thanks for your detailed proposal, here are my questions and comments on
>>> your full proposal:
>>> - I am captivated by your FOSS4G logo on the opening page of the
>>> proposal.  The "Open Doors" theme and explanation are a wonderful fit
>>> for the true spirit of FOSS4G.
>>> - also I am happy to see "presented by OSGeo" there directly on your
>>> opening page as well.
>>> - Section 1: Great to see a headshot image of the chair.  Actually this
>>> was done well by both teams (what better way to get to know team members
>>> than a small image beside their descriptions).
>>>   - I really like this section, which shows the vision by the chair.  I
>>> also agree that FOSS4G should be more inclusive towards the future of
>>> the community, the students and the children.
>>> - Section 2: Interesting to read about the Health Atlas Ireland (I tried
>>> to actually see it in action, but every link I tried required a login).
>>> - Section 3: Wow, how nice to see a summary of the main points of the
>>> proposal in 3 concise pages.
>>>    - thank you for including a proposed timeline of important dates.  (I
>>> wonder why this isn't actually a requirement in the RFP, I'll note this
>>> for future calls)
>>> - Section 4: I like that you focus on providing space for Birds of
>>> Feather sessions, and a non-sit-down Gala event.
>>>    - the community weekend is a great idea.  I would think that the best
>>> time for this is before the event (as your local team and most FOSS4G
>>> community members will be exhausted by the end of the week).
>>>    - wonderful that you will work with the GeoForAll community and plan
>>> to create a new lab.
>>>    - the "what Success will look like" section is superb, as it is great
>>> to read about your team's goals for FOSS4G.  I especially like the plan
>>> to make all materials including workshop materials made available as
>>> soon as possible.
>>>    - I like reading that your team realizes how serious the
>>> responsibility to host FOSS4G is to OSGeo.
>>> - Section 5: there are multiple venues proposed, and I did notice in the
>>> budget that you are planning on providing a shuttle from hotels to the
>>> venue, and also a help desk at the airport.  Can you maybe elaborate a
>>> little more on these plans for transportation around to the venues?
>>>    - the CCD venue looks to be a wonderful location to host FOSS4G.  Did
>>> you have any direct discussions with the CCD staff (such as about our
>>> tech requirements), or visit the venue in person?
>>>    - wow I love seeing a map of the locations (we are geospatial right
>>> ha), instead of me having to try to figure out that myself.  And a
>>> working mapping application showing the locations!
>>> http://www.peterm7.com/foss4g2016/ (I had to turn on the OSM layer to
>>> see building names)
>>>    - great to see that the OSGeo AGM, Sol Katz Award, and Board of
>>> Directors F2F meeting are factored into your plans (often I have to
>>> bother the local committees later on to remind them of these)
>>>    - I think it is important to provide discount accommodation options
>>> for FOSS4G, so I am glad to read that you are in discussions with
>>> Universities for on-campus options.
>>> - Section 6: I think the addition of committee members that have hosted
>>> international events is important (Maria, Marco with this year's
>>> FOSS4G-Europe event will be invaluable)
>>>    - I worry that the local committee doesn't have enough representation
>>> from SME / industry. You mention the OpenApp team, and I am surprised
>>> that no one from their team is included in the local committee.
>>>    - it's good that you have a backup plan for the conference chair
>>> (this has actually happened in a past FOSS4G, so having someone ready to
>>> step up into that role is a good thing)
>>>    - I am very happy to hear of your plans to form an OSGeo local
>>> chapter (http://wiki.osgeo.org/wiki/Ireland), and also work with the
>>> existing UK chapter.  In fact I've today requested to the OSGeo systems
>>> team that an "Ireland" mailing list be created for you.
>>>    - I like your plan to work with OSGeo throughout, and provide the
>>> OSGeo Board monthly updates (I have started to do this with the Seoul
>>> team, and I feel that this should be a requirement for all FOSS4G events).
>>> - Section 7: I am not so sure the budget should assume 1,000 attendees
>>> only.  I would be good to also account for less, such as numbers for
>>> 600, 800, and 1000 attendees.  I do value your passion and goals for
>>> 1,000 though.
>>>    - I don't see any proposed expenses for Workshop machines (this is
>>> often a major expense).  I wonder if, as a worst case scenario, you
>>> could provide an estimated budget that includes costs for hosting the
>>> workshops at the CCD venue (will be very pricey, compared to a
>>> university setting, but you can later examine the university option).
>>> Or, outline costs for the university hosting the workshops and providing
>>> the machines and tech support.
>>>    - nice to see including costs of onsite first-aid.  This should
>>> really be a requirement in the RFP for venue.
>>>    - great that you included sending a rep to FOSS4G-Seoul in your cost
>>> estimate (no better way to learn than to be there in Seoul and speak to
>>> that local committee and attendees).
>>> Section 8: I like that you are including the handover to FOSS4G 2017
>>> team in your program, as these 10 minutes or so are super important.
>>>    - wonderful plan to have the first Irish chapter meeting on Day 1 !
>>>    - I don't see any issues with the proposed dates of August 15-20th.
>>>    - the plan to co-host with the IRLOGI community is a great idea. This
>>> would really boost the local community involvement in FOSS4G. Wonderful.
>>> - Section 9: Thanks for describing and choosing a PCO.  I like that they
>>> provide a working like to their proposed registration/abstract system
>>> (https://b-com.mci-group.com/Registration/DynamicRegistration/DynamicRegistrationPage.aspx?EventCode=DEMO2014&SiteCode=DEFAULT)
>>>    - Oh, great to see that you will be trying to translate event
>>> materials into several languages.
>>>    - thanks for following along the OSGeo Diversity / Code of Conduct
>>> discussions.
>>> Thank you again for this detailed proposal.
>>> -jeff
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