[OSGeo-Conf] conference committee updated mandate
shfeldman at gmail.com
Wed May 17 04:57:36 PDT 2017
Good idea re “Preliminary thoughts on travel grants” wiki page
Ask LOC for their Diversity Objectives and Priorities
Draft criteria specific to that LOC’s objectives (will change for each FOSS4G)
Agree weighting and priorities
Grants should be partial i.e. the grantee has to have some skin in the game. Perhaps we pay for conference pass and a per diem towards accommodation and subsistence but delegate pays travel cost (and has to show a confirmed travel booking before receiving the conference pass etc, per diems could be issued at the event)
Remember Jody’s suggestion to form a Travel Grant Working Group (this will enable us to make budget requests and we could co-opt a small number of people rater than having everyone involved)
> On 17 May 2017, at 12:02, Till Adams <till.adams at fossgis.de> wrote:
> Hi all,
> @Steven, thanks for taking this over and also participating on the board meeting. Indeed we should have a "two-level" way of refinement.
> For the first kick off, I added an item into FOSS4G's conference manual "travel grants":
> https://wiki.osgeo.org/wiki/FOSS4G_Handbook#Travel_Grants <https://wiki.osgeo.org/wiki/FOSS4G_Handbook#Travel_Grants>
> I agree with Cameron, that this is the place to store it.
> The question is, how do we proceed? What I can do is to write down FOSS4G 2016 LOC thoughts on this in a brief manner and we start the discussion based on this? I can link into a new WIKI page "preliminary thoughts on travel grants", so people reading this do not think, that the procedure is already fixed (what could be the case, if we put it into the manual directly).
> Regards, Till
> Am 17.05.2017 um 12:52 schrieb Steven Feldman:
>> I am away until 30/5
>> I will have some internet access and will endeavour to contribute but it may be erratic.
>> If anyone has time we will need to draft and agree the criteria against which applications will be assessed. It may be that we want to do something 'quick and dirty’ for this year’s FOSS4G and then refine afterwards
>> Note that the motion to approve a $10k budget has still to be passed.
>>> On 17 May 2017, at 01:47, Jody Garnett < <mailto:jody.garnett at gmail.com>jody.garnett at gmail.com <mailto:jody.garnett at gmail.com>> wrote:
>>> The change in responsibilities <https://www.loomio.org/d/bPx5HejK/start-osgeo-travel-grant-program> has passed:
>>> The conference committee is responsible operation of:
>>> The annual OSGeo worldwide conference (the committee may also at it's discretion choose to provide some degree of support for other OSGeo events).
>>> The committee will aim to make conferences roughly self financing. OSGeo Events share risk/profit with the Foundation allowing us to assist subsequent events.
>>> The conference committee is further asked to setup and administer a travel grant program for OSGeo events.
>>> Thank you to the conference committee for taking on this responsibility. Please update the wiki <https://wiki.osgeo.org/wiki/Conference_Committee> and website <http://www.osgeo.org/conference> with your new mandate; and thank you for your service and dedication.
>>> Jody Garnett
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