[OSGeo-Conf] Start 2019 RFP / Board discussion about RFP for FOSS4G-2019
Till Adams
till.adams at fossgis.de
Sun Sep 3 23:31:19 PDT 2017
+1 - fully agreed. So we wil lhint on our regular time period, but let
the bidding teams propose their favoured times.
I just wanted to start a discussion around this and detect the opinions
around that.
(Now knowing, that also is an option in the meaning of some members of
CC, I feel less guilty because we @Bonn started this August-dates ;-))
Till
Am 03.09.2017 19:59, schrieb Steven Feldman:
> +1 to everything MT has said below re dates
>
> I’d also add that moving to September may well mean a clash with the
> Jewish High Holy Days which often land in September or early October.
> No date choice works for everyone!
>
> Let’s live the choice of date open to bidders and ask them to give
> some explanation of the reason for their choice and the outline
> possible options to move to another date/venue at a different cost
> (if any)
> ______
> Steven
>
>
>> On 3 Sep 2017, at 18:29, Michael Terner <mgt at appgeo.com
>> <mailto:mgt at appgeo.com>> wrote:
>>
>> Just one note on dates coming in the wake of Boston where we heard
>> loud, and often about our mid-August time period. And, as has been
>> pointed out, this timing did not deter our ability to attract a
>> record number of delegates:
>>
>> 1. No time period is good for everyone. Some people are on vacation
>> in August. Other people have significant academic calendar
>> challenges with September. There will /always/ be some people
>> disappointed/frustrated by a given date. I do not believe it is
>> in the best interest of the conference to declare that August
>> vacations are more/less important than other legitimate conflicts
>> with other time periods.
>> 2. At least in the US, there are significant cost and availability
>> variations between August and September/October. Boston would
>> have been a more expensive conference, with more expensive
>> lodging had it been held in September.
>> 3. Indeed, while August does mean that some people who are on
>> vacation cannot come, it is likely that it also opened up an
>> ability for others to come who might not have been able to make a
>> September date (hence the good attendance figures from the past 2
>> August conferences).
>>
>> From my vantage, it is OK to have a conference that moves around an
>> August - October time period. The specific conference date is chosen
>> by the CC/Board and based on what was proposed. I do not believe it
>> is in the best long term interest of the conference to have iron-clad
>> limits on what might be proposed.
>>
>> Reading from afar, it looks like very good work, with predictable
>> challenges attempting to be addressed (i.e., cost containment; data
>> selection; etc.). Best of luck in getting the RFP for 2019 on the street.
>>
>> MT
>>
>> On Fri, Sep 1, 2017 at 2:33 PM, Cameron Shorter
>> <cameron.shorter at gmail.com <mailto:cameron.shorter at gmail.com>> wrote:
>>
>> Till,
>>
>> Thanks so much for taking the lead on this. In our do-ocracy your
>> vote counts for much.
>>
>> Re selecting dates, I agree we have diverse opinions on dates and
>> are not likely to agree, but lets not have our committee members
>> select a conference venue based on date proposed, (which might be
>> the case if the opinions voiced here is the case). It is not fair
>> to the cities putting in proposals.
>>
>> We should collectively work out our opinion as a committee, and
>> provide that information to proposers. Maybe do a poll of voting
>> committee members for date ranges, and present that information
>> to proposing cities.
>>
>>
>>
>> On 31/8/17 11:58 pm, Till Adams wrote:
>>
>> Hi CC,
>>
>> based on the discussion that already took pace in the past 2
>> hours, I think we will not find an agreement, that satisfies
>> everybody here. I'd suggest to follow Steven (let the bidding
>> teams suggest their prefered date) and add a comment, that
>> teams should line out, what an alternative date would mean in
>> sight of costs or other circumstances (in Bonn they tourist
>> office simply told me, that they could not block as many
>> accommodations as needed).
>>
>> So, if a bidding team suggests a date, that lies in "normal"
>> holiday periods (I know, that holidays vary from year to
>> year, in Germany they do it for every state every year), we
>> could please them to briefly line out what an alternative
>> date in, let's say, September would mean.
>>
>> I'd more prefer, if anybody from CC (except Steven, he is on
>> holidays ;-)) could make comments on my time schedule for the
>> RFP... ;-)
>>
>> Till
>>
>>
>>
>>
>>
>> Am 31.08.2017 15 <tel:31.08.2017%2015>:51, schrieb Dirk Frigne:
>>
>> IMHO was Bonn (2016) during the last week of August.
>> Boston (2017) was
>> August 15, which is a holiday and in the middle of the
>> holiday season.
>>
>> my2c.
>>
>> btw, how many visitors where in Boston?
>>
>> On 31-08-17 15:17, Bart van den Eijnden wrote:
>>
>> Several members of our community have pointed out
>> that it is an issue
>> for them to attend, e.g. Jeroen Ticheler pointed this
>> out before. For me
>> this is the same, I normally can't attend a
>> conference in the school
>> vacation. Boston wasn't possible. Bonn was barely
>> possible because
>> schools had just started that week (but some years
>> school vacation will
>> be until early September even due to regional rotation).
>>
>> Looking at attendance figures and saying it's no big
>> issue doesn't
>> really give the right attention to the problem IMHO.
>>
>> Also even if the venue might be cheaper, I'm sure
>> flights and
>> accommodation will be expensive in the European
>> holiday season.
>>
>> Best regards,
>>
>> Bart
>>
>>
>> On 31-08-17 15:03, Steven Feldman wrote:
>>
>> 2016 was in august and attracted 940/950 people
>> 2017 was in august and attracted 1140 people
>> That's record attendance 2 years running (in August)
>>
>> Doesn't look like August is a big issue for us in
>> the northern
>> hemisphere.
>> I also heard from some of the organisers that
>> they were able to obtain
>> lower rates for venues in August
>>
>> I think we should leave it to LOCs to propose the
>> dates that work for
>> them based on regional holiday patterns, pricing,
>> weather and any
>> other constraints they may have
>>
>> Now I'm going back to my end of august holiday ;)
>>
>> Steven
>>
>>
>> On 31 Aug 2017, at 13:15, María Arias de Reyna
>> <delawen at gmail.com <mailto:delawen at gmail.com>> wrote:
>>
>> Also I can imagine of editing the section
>> regarding the conference
>> dates:
>> I think we just have s.t.h like a target
>> timeperiod (Sept-Oct), but we
>> should hint bidding teams, that they may
>> choose the best and/or
>> maybe also
>> cheaper period around this target period.
>> On the other hand, I also
>> know,
>> that there have been some problems for
>> people attending the
>> conferences in
>> 2016 and 2017 that took place in
>> holiday-pregnant August, so maybe
>> we can
>> also have a discussion whether we
>> can/will allow people to have their
>> conference in August?
>>
>> I think this is very important. Having the
>> conference during the
>> northern summer may look appealing to people
>> that go to conferences as
>> if they were holidays. But for people that
>> need to take care of their
>> family or people that just want to enjoy
>> their holidays disconnecting
>> from work, this is a major issue.
>> _______________________________________________
>>
>
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