[OSGeo-Conf] Start 2019 RFP / Board discussion about RFP for FOSS4G-2019

Till Adams till.adams at fossgis.de
Sun Sep 3 23:31:19 PDT 2017

+1 - fully agreed. So we wil lhint on our regular time period, but let 
the bidding teams propose their favoured times.

I just wanted to start a discussion around this and detect the opinions 
around that.

(Now knowing, that also is an option in the meaning of some members of 
CC, I feel less guilty because we @Bonn started this August-dates ;-))


Am 03.09.2017 19:59, schrieb Steven Feldman:
> +1 to everything MT has said below re dates
> I’d also add that moving to September may well mean a clash with the 
> Jewish High Holy Days which often land in September or early October. 
> No date choice works for everyone!
> Let’s live the choice of date open to bidders and ask them to give 
> some explanation of the reason for their choice and the outline 
>  possible options to move to another date/venue at a different cost 
> (if any)
> ______
> Steven
>> On 3 Sep 2017, at 18:29, Michael Terner <mgt at appgeo.com 
>> <mailto:mgt at appgeo.com>> wrote:
>> Just one note on dates coming in the wake of Boston where we heard 
>> loud, and often about our mid-August time period. And, as has been 
>> pointed out, this timing did not deter our ability to attract a 
>> record number of delegates:
>>  1. No time period is good for everyone. Some people are on vacation
>>     in August. Other people have significant academic calendar
>>     challenges with September. There will /always/ be some people
>>     disappointed/frustrated by a given date. I do not believe it is
>>     in the best interest of the conference to declare that August
>>     vacations are more/less important than other legitimate conflicts
>>     with other time periods.
>>  2. At least in the US, there are significant cost and availability
>>     variations between August and September/October. Boston would
>>     have been a more expensive conference, with more expensive
>>     lodging had it been held in September.
>>  3. Indeed, while August does mean that some people who are on
>>     vacation cannot come, it is likely that it also opened up an
>>     ability for others to come who might not have been able to make a
>>     September date (hence the good attendance figures from the past 2
>>     August conferences).
>> From my vantage, it is OK to have a conference that moves around an 
>> August - October time period. The specific conference date is chosen 
>> by the CC/Board and based on what was proposed. I do not believe it 
>> is in the best long term interest of the conference to have iron-clad 
>> limits on what might be proposed.
>> Reading from afar, it looks like very good work, with predictable 
>> challenges attempting to be addressed (i.e., cost containment; data 
>> selection; etc.). Best of luck in getting the RFP for 2019 on the street.
>> MT
>> On Fri, Sep 1, 2017 at 2:33 PM, Cameron Shorter 
>> <cameron.shorter at gmail.com <mailto:cameron.shorter at gmail.com>> wrote:
>>     Till,
>>     Thanks so much for taking the lead on this. In our do-ocracy your
>>     vote counts for much.
>>     Re selecting dates, I agree we have diverse opinions on dates and
>>     are not likely to agree, but lets not have our committee members
>>     select a conference venue based on date proposed, (which might be
>>     the case if the opinions voiced here is the case). It is not fair
>>     to the cities putting in proposals.
>>     We should collectively work out our opinion as a committee, and
>>     provide that information to proposers. Maybe do a poll of voting
>>     committee members for date ranges, and present that information
>>     to proposing cities.
>>     On 31/8/17 11:58 pm, Till Adams wrote:
>>         Hi CC,
>>         based on the discussion that already took pace in the past 2
>>         hours, I think we will not find an agreement, that satisfies
>>         everybody here. I'd suggest to follow Steven (let the bidding
>>         teams suggest their prefered date) and add a comment, that
>>         teams should line out, what an alternative date would mean in
>>         sight of costs or other circumstances (in Bonn they tourist
>>         office simply told me, that they could not block as many
>>         accommodations as needed).
>>         So, if a bidding team suggests a date, that lies in "normal"
>>         holiday periods (I know, that holidays vary from year to
>>         year, in Germany they do it for every state every year), we
>>         could please them to briefly line out what an alternative
>>         date in, let's say, September would mean.
>>         I'd more prefer, if anybody from CC (except Steven, he is on
>>         holidays ;-)) could make comments on my time schedule for the
>>         RFP... ;-)
>>         Till
>>         Am 31.08.2017 15 <tel:31.08.2017%2015>:51, schrieb Dirk Frigne:
>>             IMHO was Bonn (2016) during the last week of August.
>>             Boston (2017) was
>>             August 15, which is a holiday and in the middle of the
>>             holiday season.
>>             my2c.
>>             btw, how many visitors where in Boston?
>>             On 31-08-17 15:17, Bart van den Eijnden wrote:
>>                 Several members of our community have pointed out
>>                 that it is an issue
>>                 for them to attend, e.g. Jeroen Ticheler pointed this
>>                 out before. For me
>>                 this is the same, I normally can't attend a
>>                 conference in the school
>>                 vacation. Boston wasn't possible. Bonn was barely
>>                 possible because
>>                 schools had just started that week (but some years
>>                 school vacation will
>>                 be until early September even due to regional rotation).
>>                 Looking at attendance figures and saying it's no big
>>                 issue doesn't
>>                 really give the right attention to the problem IMHO.
>>                 Also even if the venue might be cheaper, I'm sure
>>                 flights and
>>                 accommodation will be expensive in the European
>>                 holiday season.
>>                 Best regards,
>>                 Bart
>>                 On 31-08-17 15:03, Steven Feldman wrote:
>>                     2016 was in august and attracted 940/950 people
>>                     2017 was in august and attracted 1140 people
>>                     That's record attendance 2 years running (in August)
>>                     Doesn't look like August is a big issue for us in
>>                     the northern
>>                     hemisphere.
>>                     I also heard from some of the organisers that
>>                     they were able to obtain
>>                     lower rates for venues in August
>>                     I think we should leave it to LOCs to propose the
>>                     dates that work for
>>                     them based on regional holiday patterns, pricing,
>>                     weather and any
>>                     other constraints they may have
>>                     Now I'm going back to my end of august holiday ;)
>>                     Steven
>>                     On 31 Aug 2017, at 13:15, María Arias de Reyna
>>                     <delawen at gmail.com <mailto:delawen at gmail.com>> wrote:
>>                             Also I can imagine of editing the section
>>                             regarding the conference
>>                             dates:
>>                             I think we just have s.t.h like a target
>>                             timeperiod (Sept-Oct), but we
>>                             should hint bidding teams, that they may
>>                             choose the best and/or
>>                             maybe also
>>                             cheaper period around this target period.
>>                             On the other hand, I also
>>                             know,
>>                             that there have been some problems for
>>                             people attending the
>>                             conferences in
>>                             2016 and 2017 that took place in
>>                             holiday-pregnant August, so maybe
>>                             we can
>>                             also have a discussion whether we
>>                             can/will allow people to have their
>>                             conference in August?
>>                         I think this is very important. Having the
>>                         conference during the
>>                         northern summer may look appealing to people
>>                         that go to conferences as
>>                         if they were holidays. But for people that
>>                         need to take care of their
>>                         family or people that just want to enjoy
>>                         their holidays disconnecting
>>                         from work, this is a major issue.
>>                         _______________________________________________
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