[OSGeo-Conf] Questions / Remarks on Calgary proposal

michael terner ternergeo at gmail.com
Wed Dec 5 14:57:11 PST 2018

 *These questions are also posted on the Wiki site...*

Thanks for all the hard work on your excellent and comprehensive proposal.
A few questions:

   - In the narrative and budget details document I didn't find any mention
   of a Professional Conference Organizer (PCO) which has been a component,
   and expense of recent conferences. Will there be a PCO? If so, how, and at
   what level will they be funded?
   - Under Section IV.V Seed Funding, there is some mention of TECTERRA
   providing "in-kind contributions of staff time for planning and hosting the
   event". Is this the equivalent of a PCO? If so, is there an estimate of the
   value of this in-kind contribution (as that will help to understand level
   of PCO-like support that might be available)? Will TECTERRA be providing
   PCO-like services such as banking, registration system, abstract
   collection/scoring system, support staff (e.g., registration and setup),
   administration of the mobile app, etc., during the event?

Again, congratulations and a great and compelling proposal. Good luck...


On Mon, Nov 26, 2018 at 10:18 AM Steven Feldman <shfeldman at gmail.com> wrote:

> Hi Calgary team
> Thanks for your great proposal
> Following on from Till’s questions here are a few more from me:
>    1. In your vision statement you say that FOOS4G will be “...a catalyst
>    to foster the democratization of opportunity that open-sources represents
>    for creators at every scale…” Could you explain further (particularly for
>    people on this list for whom English is not their first language)
>    2. Can you confirm that although visas are not required for some
>    countries an ETA will be required?
>    3. Can you provide clarity on whether you will be videoing and/or
>    streaming all or some of the conference streams? Is this provided for in
>    your budget?
>    4. Your budget has a high dependency on sponsorship, what are your
>    contingencies if your target is not achieved?
>    5. If you do not receive specific funding for the gala evening what
>    will be the charge to delegates in USD?
>    6. Can you confirm that you will not be seeking any seed funding or
>    guarantees from OSGeo?
>    7. You appear to make very little additional profit from higher levels
>    of attendance. Can you explain?
>    8. Is there any option to reduce the costs of catering to either
>    reduce ticket prices or increase surplus?
>    9. Is the 50% share of surplus contribution to OSGeo negotiable?
>    10. The co-hosting alongside Inventure$ 2020 radically changes your
>    budget and proposal. Can you provide some more detailed info on this
>    opportunity and clarify whether this is your preference ()and if so why you
>    did not base your proposal around it?)
>    11. Can you confirm that the workshop fee of US $200 ids for 2 full
>    days of workshops. Is there an option for attendees to register for only 1
>    or 2 workshops individually?
>    12. Can you confirm whether you are offering a discount on delegate
>    fees to workshop presenters?
>    13. In your budget you have a line for printing a programme. Can you
>    explain? (in the last 2 years we have had digital programmes)
>    14. You make no mention of producing a conference t-shirt or the
>    costs, is that correct or have I missed it?
>    15. You mention a Travel Grant Programme - is this the OSGeo TGP
>    initiative or one that will be run independently by your LOC?
>    16. Can you confirm that any funds allocated to a TGP (your own or the
>    OSGeo one) will be used for travel and subsistence support and that all TGP
>    recipients will receive a free conference pass in addition (i.e the TGP
>    funds will not be used to cover delegate passes)?
> I’ve dropped a copy of these questions into the wiki at
> https://wiki.osgeo.org/wiki/FOSS4G2020_Q%26A_2_Calgary
> <https://wiki.osgeo.org/wiki/FOSS4G2020_Q&A_2_Calgary> - it’s probably
> easier for everyone reviewing if you post your answers to the wiki rather
> than stretching this mail trail.
> Cheers
> ______
> Steven
> On 26 Nov 2018, at 07:16, Till Adams <till.adams at fossgis.de> wrote:
> Dear Calgary Team!
> I open the question round on step 2 of RfP with these two questions:
>    - "The remaining 50% of profit will be held in-trust by TECTERRA and
>    used as a travel grant program for Alberta-based students to travel to
>    future international FOSS4G events (Page 40):
> In the FOSS4G cookbook [1] it is not clearly defined, how much of the
> revenue has to be passed back to OSGeo, but there is a not yet decided
> proposal that 85% of a FOSS4G surplus goes to OSGeo. The idea to hold 50%
> in order to setup a dedicated travel grant programme for Alberta people for
> future OSGeo events only sounds little strange to me - especially as there
> is an official travel grant programme of OSGeo. Can you please explain your
> ideas behind that a bit more?
>    - Finances
> Your calculation is based between 24-30% on sponsorship - depending on
> scenario "LOW" or "GOAL". Even when regarding the already signed
> sponsorships, in any case there is a need to sign at least a sum of 150k
> more sponsorship-money, in order to reach a balanced budget. Do you have an
> emergency plan, what happens if something unexpected may happen or what to
> do when missing your sponsorship goal?
> I also put the questions into the WIKI [2]. Please put your answers also
> there.
> Regards, Till
> [1] https://wiki.osgeo.org/wiki/FOSS4G_Handbook#Finances, bullet (7)
> [2] https://wiki.osgeo.org/wiki/FOSS4G2020_Q%26A_2_Calgary
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Michael Terner
ternergeo at gmail.com
(M) 978-631-6602
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