[OSGeo-Conf] Michael Terners Questions / Remarks on Calgary proposal - please answer

Till Adams till.adams at fossgis.de
Thu Dec 6 04:29:07 PST 2018

Dear Calgary team!

although the questions from Michael came in late yesterday and although
you already sent your final statement - the questions came in in time,
so could you please answer to these quesitons too (it's already on the

I will give a note to wait to all voting menbers when calling for the vote.

Thanks & good luck!


Am 05.12.18 um 23:57 schrieb michael terner:
> /These questions are also posted on the Wiki site.../
> Thanks for all the hard work on your excellent and comprehensive
> proposal. A few questions:
>   * In the narrative and budget details document I didn't find any
>     mention of a Professional Conference Organizer (PCO) which has
>     been a component, and expense of recent conferences. Will there be
>     a PCO? If so, how, and at what level will they be funded?
>   * Under Section IV.V Seed Funding, there is some mention of TECTERRA
>     providing "in-kind contributions of staff time for planning and
>     hosting the event". Is this the equivalent of a PCO? If so, is
>     there an estimate of the value of this in-kind contribution (as
>     that will help to understand level of PCO-like support that might
>     be available)? Will TECTERRA be providing PCO-like services such
>     as banking, registration system, abstract collection/scoring
>     system, support staff (e.g., registration and setup),
>     administration of the mobile app, etc., during the event?
> Again, congratulations and a great and compelling proposal. Good luck...
> MT
> On Mon, Nov 26, 2018 at 10:18 AM Steven Feldman <shfeldman at gmail.com
> <mailto:shfeldman at gmail.com>> wrote:
>     Hi Calgary team
>     Thanks for your great proposal
>     Following on from Till’s questions here are a few more from me:
>      1. In your vision statement you say that FOOS4G will be “...a
>         catalyst to foster the democratization of opportunity that
>         open-sources represents for creators at every scale…” Could
>         you explain further (particularly for people on this list for
>         whom English is not their first language)
>      2. Can you confirm that although visas are not required for some
>         countries an ETA will be required?
>      3. Can you provide clarity on whether you will be videoing and/or
>         streaming all or some of the conference streams? Is this
>         provided for in your budget?
>      4. Your budget has a high dependency on sponsorship, what are
>         your contingencies if your target is not achieved?
>      5. If you do not receive specific funding for the gala evening
>         what will be the charge to delegates in USD?
>      6. Can you confirm that you will not be seeking any seed funding
>         or guarantees from OSGeo?
>      7. You appear to make very little additional profit from higher
>         levels of attendance. Can you explain?
>      8. Is there any option to reduce the costs of catering to either
>         reduce ticket prices or increase surplus?
>      9. Is the 50% share of surplus contribution to OSGeo negotiable?
>     10. The co-hosting alongside Inventure$ 2020 radically changes
>         your budget and proposal. Can you provide some more detailed
>         info on this opportunity and clarify whether this is your
>         preference ()and if so why you did not base your proposal
>         around it?)
>     11. Can you confirm that the workshop fee of US $200 ids for 2
>         full days of workshops. Is there an option for attendees to
>         register for only 1 or 2 workshops individually?
>     12. Can you confirm whether you are offering a discount on
>         delegate fees to workshop presenters?
>     13. In your budget you have a line for printing a programme. Can
>         you explain? (in the last 2 years we have had digital programmes)
>     14. You make no mention of producing a conference t-shirt or the
>         costs, is that correct or have I missed it?
>     15. You mention a Travel Grant Programme - is this the OSGeo TGP
>         initiative or one that will be run independently by your LOC?
>     16. Can you confirm that any funds allocated to a TGP (your own or
>         the OSGeo one) will be used for travel and subsistence support
>         and that all TGP recipients will receive a free conference
>         pass in addition (i.e the TGP funds will not be used to cover
>         delegate passes)?
>     I’ve dropped a copy of these questions into the wiki
>     at https://wiki.osgeo.org/wiki/FOSS4G2020_Q%26A_2_Calgary
>     <https://wiki.osgeo.org/wiki/FOSS4G2020_Q&A_2_Calgary> - it’s
>     probably easier for everyone reviewing if you post your answers to
>     the wiki rather than stretching this mail trail.
>     Cheers
>     ______
>     Steven
>>     On 26 Nov 2018, at 07:16, Till Adams <till.adams at fossgis.de
>>     <mailto:till.adams at fossgis.de>> wrote:
>>     Dear Calgary Team!
>>     I open the question round on step 2 of RfP with these two questions:
>>       * "The remaining 50% of profit will be held in-trust by
>>         TECTERRA and used as a travel grant program for Alberta-based
>>         students to travel to future international FOSS4G events
>>         (Page 40):
>>     In the FOSS4G cookbook [1] it is not clearly defined, how much of
>>     the revenue has to be passed back to OSGeo, but there is a not
>>     yet decided proposal that 85% of a FOSS4G surplus goes to OSGeo.
>>     The idea to hold 50% in order to setup a dedicated travel grant
>>     programme for Alberta people for future OSGeo events only sounds
>>     little strange to me - especially as there is an official travel
>>     grant programme of OSGeo. Can you please explain your ideas
>>     behind that a bit more?
>>       * Finances
>>     Your calculation is based between 24-30% on sponsorship -
>>     depending on scenario "LOW" or "GOAL". Even when regarding the
>>     already signed sponsorships, in any case there is a need to sign
>>     at least a sum of 150k more sponsorship-money, in order to reach
>>     a balanced budget. Do you have an emergency plan, what happens if
>>     something unexpected may happen or what to do when missing your
>>     sponsorship goal?
>>     I also put the questions into the WIKI [2]. Please put your
>>     answers also there.
>>     Regards, Till
>>     [1] https://wiki.osgeo.org/wiki/FOSS4G_Handbook#Finances, bullet (7)
>>     [2] https://wiki.osgeo.org/wiki/FOSS4G2020_Q%26A_2_Calgary
>>     ------------------------------------------------
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> -- 
> Michael Terner
> ternergeo at gmail.com <mailto:ternergeo at gmail.com>
> (M) 978-631-6602
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