[OSGeo-Conf] Mailchimp

[Steven Feldman]

I’m not sure where you are finding the costs? I looked at https://mailchimp.com/pricing/ <https://mailchimp.com/pricing/> and if we are on the Basic plan 10,000 contacts would cost $75 per month or 15,000 contacts would cost $129 per month - I wonder if we are on the their old pricing or have signed up for extra features that we may not need? I doubt we need more than the Basic level.

BTW if we archive contacts then they do not count towards our total for billing, so we could archive some segments when we are using the account to keep below the 10,000 contact limit 

To pause the account see https://mailchimp.com/help/change-or-pause-your-pricing-plan/ <https://mailchimp.com/help/change-or-pause-your-pricing-plan/>

If we have what MailChimp call a legacy account, i.e. on their old pricing plan for accounts created before 15 May 2019) then the instructions for pausing are at https://mailchimp.com/help/change-pause-legacy-plan/ <https://mailchimp.com/help/change-pause-legacy-plan/> 

If you want me to have a look at the account, the pricing and suggest the best way forward I am happy to do that.

Running our own mail campaign software is an option but it will require volunteer time to set up and to manage going forward and it becomes less sustainable if the knowledge is only with one or two volunteers and they are not available. Maintaining our list in MailChimp and pausing the account between events means that the cost could be as low as a few hundred dollars per year. Surely Conference Committee (or Marketing?) should pick up this cost and make available to all of our FOSS4G events who want to use it.

Stay safe

______
Steven

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> On 16 May 2020, at 10:48, María Arias de Reyna <delawen at gmail.com> wrote:
> 
> On Sat, May 16, 2020 at 11:35 AM María Arias de Reyna <delawen at gmail.com> wrote:
>> 
>>>> How many contacts do we have?
>> 
>> Slightly above 8300 contacts right now. Once we reach 10.000 it looks
>> like the price goes up to 230€/month, if I understood it correctly.
> 
> Big fat fingers: it is 280€/month.
> 
> I think this also somehow links to the idea of having a software stack
> for conferences that is shared not only among international FOSS4G but
> also with regional and local events. We are already working on
> adapting and deploying a  Pretix/Pretalx/Eventfahr/... which should
> cover everything a FOSS4G needs for selling tickets, C4P, mobile app
> and such.
> 
> Once we "own" it and know our way around it, the idea was to propose
> to have OSGeo hosting it (with our LOC doing at least the initial
> deployment) so it is a stable software stack to use:
> https://lists.osgeo.org/pipermail/local-chapters/2019-September/000157.html
> 
> On this initial stack we didn't consider an alternative for mailchimp,
> mostly because we weren't aware of how big it was become :)
> 
> About GDPR, all the software chosen is GDPR compliant. We just have to
> take care of not migrating data from one country to another without
> prior notice and not adding data without previous consent. Which is
> something current SAC should be already doing with things like the
> OSGeo LDAP accounts.

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