[FOSS4G-Oceania] Fwd: student/volunteer pricing

Thu Jul 19 15:17:22 PDT 2018

Hi all,

I agree that volunteers shouldn’t need to pay provided that their access is limited, and Adam’s suggestion below seems a sensible one.

I added both of these items for discussion at today’s committee meeting (I’ll be an apology). For what it’s worth, I think we need a code of conduct/expectations for volunteers, as well as discussion about any legal obligations that we may have (I’m not sure about that one).

Thanks,

Philip

________________________________
From: FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on behalf of adam steer <adam.d.steer at gmail.com>
Sent: Thursday, July 19, 2018 1:21:34 PM
To: John Bryant
Cc: foss4g-oceania at lists.osgeo.org
Subject: Re: [FOSS4G-Oceania] Fwd: student/volunteer pricing

hi all

I don’t think volunteers should pay, we can wear the catering costs.

I think volunteers should get a t-shirt they can wear to identify them as helpers; then take home.

I can see how there might be a call for some rules around that, ie what about people who volunteer for one session vs a full day? or one session vs both days? what about workshops?

Maybe a full day is the minimum? ie you sign up for a session, but for the rest of the day if you’re there and in your volunteer t-shirt you’re on duty to help attendees and /or help out at the rego desk; and manage slipping in and out of sessions among your cohort of volunteers on the day.

?? my .02, keep the ball rolling!

On Thu, 19 Jul 2018 at 12:49, John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>> wrote:
Hi all,

Bringing this into the committee for discussion. A few weeks ago it was suggested that student volunteers won't be able to afford the pricing @ $200... so need to perhaps revisit this.

John

From: Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>>
Date: Thu, 19 Jul 2018 at 11:52
Subject: Re: student/volunteer pricing
To: Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>>, John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>>
Cc: Sarah Goodwin <sarah.goodwin at monash.edu<mailto:sarah.goodwin at monash.edu>>, Philip Mallis <philip at philipmallis.com<mailto:philip at philipmallis.com>>

John, all,
I agree volunteers are a workforce here, and the least we can do is to get them in for free.
That said, we should – if we want to be cautious – make sure we only seek as many volunteers as we really need ( and this can be relaxed later, if we are faring very well with rebgistrations).
So, how many. FTE do we need? I can think of: registration desk for 4 days, 1x person per each parallel session (microphones, etc), and maybe a spare 1 for swaps, and 2 people to run around on the workshop/codesprint day? Is that then 4+3*2+2+2*2=16 FTE? So avg 4 people per day, more on main conference days. Is this too many?

What are the costs/loses from volunteers? We should provide them with catering, but maybe no swag ( but possibly a T-shirt) – so a cost of about $1500 at a guesstimate. Can we see whether we can pad this if our sponsoring goes particularly well?

M.

From: Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>>
Date: Thursday, 19 July 2018 at 11:32 am
To: John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>>
Cc: Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>>, Sarah Goodwin <sarah.goodwin at monash.edu<mailto:sarah.goodwin at monash.edu>>, Philip Mallis <philip at philipmallis.com<mailto:philip at philipmallis.com>>
Subject: Re: student/volunteer pricing

The way I see it, if a student volunteer is only helping out, then they shouldn't pay.

If they want to help out a bit, and see the conference too, then they should pay.

I've never had volunteer pricing before... never needed volunteers. We've had student pricing, though, and I think our price is cheap for that. But I guess it's not student pricing, it's "student volunteer" pricing, so it's different.

On Thu, 19 Jul 2018 at 07:11 John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>> wrote:
Hey folks,

A few weeks ago it was suggested that student volunteers won't be able to afford the pricing @$200. I'm wondering if we should revisit this?

I've added it as an agenda item for this week's meeting - I thought we could perhaps have a brief discussion about it then, to understand the dimensions of the issue, and then take the discussion to an email thread. Does this sound like a good idea?

Cheers
John
--

Alex Leith
0419 189 050
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