[FOSS4G-Oceania] Fwd: student/volunteer pricing

Thu Jul 19 15:56:13 PDT 2018

Hi,

I am also still away so an apology for today. All back to normal from next
week.

+1 for code of conduct and expectations

My input: I have been a volunteer (and also supervised the volunteers) at a
number of conferences. Never did I play for a ticket as a volunteer. Just
had to pay any additional expenses (like accommodation or travel). There
were always set expectations so you knew exactly what it was when applying
if it. In particular about time commitments: as a volunteer you need to be
available for a certain number of hours (for the long conferences) or
available for the majority of the shorter ones 1-3 day conference.

 Volunteers always got there early to set up  and stayed late to clean up/
set down, but during the day there was often an option to get some time off
to see a session you particularly wanted to see and volunteers took it in
turns during the quiet spells to go see sessions so they felt like they saw
some of the event  - which I think is also important. I certainly wouldn't
have volunteered for any of the conferences if I didnt have at least an
opportunity to see some of it and socialising too (why bother volunteering
your time otherwise?). But of course you were always 'on call' if needed
during these times.

Not sure about legal and insurance etc but that does sound like it should
probably be looked into too.

Sarah

On Fri., 20 Jul. 2018, 08:24 Philip Mallis, <philip.mallis at unimelb.edu.au>
wrote:

> Hi all,
>
>
>
> I agree that volunteers shouldn’t need to pay provided that their access
> is limited, and Adam’s suggestion below seems a sensible one.
>
>
>
> I added both of these items for discussion at today’s committee meeting
> (I’ll be an apology). For what it’s worth, I think we need a code of
> conduct/expectations for volunteers, as well as discussion about any legal
> obligations that we may have (I’m not sure about that one).
>
>
>
> Thanks,
>
>
>
> Philip
>
>
>
>
> ------------------------------
> *From:* FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on behalf
> of adam steer <adam.d.steer at gmail.com>
> *Sent:* Thursday, July 19, 2018 1:21:34 PM
> *To:* John Bryant
> *Cc:* foss4g-oceania at lists.osgeo.org
> *Subject:* Re: [FOSS4G-Oceania] Fwd: student/volunteer pricing
>
> hi all
>
> I don’t think volunteers should pay, we can wear the catering costs.
>
> I think volunteers should get a t-shirt they can wear to identify them as
> helpers; then take home.
>
> I can see how there might be a call for some rules around that, ie what
> about people who volunteer for one session vs a full day? or one session vs
> both days? what about workshops?
>
> Maybe a full day is the minimum? ie you sign up for a session, but for the
> rest of the day if you’re there and in your volunteer t-shirt you’re on
> duty to help attendees and /or help out at the rego desk; and manage
> slipping in and out of sessions among your cohort of volunteers on the day.
>
> ?? my .02, keep the ball rolling!
>
>
>
> On Thu, 19 Jul 2018 at 12:49, John Bryant <johnwbryant at gmail.com> wrote:
>
>> Hi all,
>>
>> Bringing this into the committee for discussion. A few weeks ago it was
>> suggested that student volunteers won't be able to afford the pricing @
>> $200... so need to perhaps revisit this.
>>
>> John
>>
>> From: Martin Tomko <tomkom at unimelb.edu.au>
>> Date: Thu, 19 Jul 2018 at 11:52
>> Subject: Re: student/volunteer pricing
>> To: Alex Leith <alexgleith at gmail.com>, John Bryant <johnwbryant at gmail.com
>> >
>> Cc: Sarah Goodwin <sarah.goodwin at monash.edu>, Philip Mallis <
>> philip at philipmallis.com>
>>
>>
>> John, all,
>>
>> I agree volunteers are a workforce here, and the least we can do is to
>> get them in for free.
>>
>> That said, we should – if we want to be cautious – make sure we only seek
>> as many volunteers as we really need ( and this can be relaxed later, if we
>> are faring very well with rebgistrations).
>>
>> So, how many. FTE do we need? I can think of: registration desk for 4
>> days, 1x person per each parallel session (microphones, etc), and maybe a
>> spare 1 for swaps, and 2 people to run around on the workshop/codesprint
>> day? Is that then 4+3*2+2+2*2=16 FTE? So avg 4 people per day, more on main
>> conference days. Is this too many?
>>
>>
>>
>> What are the costs/loses from volunteers? We should provide them with
>> catering, but maybe no swag ( but possibly a T-shirt) – so a cost of about
>> $1500 at a guesstimate. Can we see whether we can pad this if our
>> sponsoring goes particularly well?
>>
>>
>>
>> M.
>>
>>
>>
>> *From: *Alex Leith <alexgleith at gmail.com>
>> *Date: *Thursday, 19 July 2018 at 11:32 am
>> *To: *John Bryant <johnwbryant at gmail.com>
>> *Cc: *Martin Tomko <tomkom at unimelb.edu.au>, Sarah Goodwin <
>> sarah.goodwin at monash.edu>, Philip Mallis <philip at philipmallis.com>
>> *Subject: *Re: student/volunteer pricing
>>
>>
>>
>> The way I see it, if a student volunteer is only helping out, then they
>> shouldn't pay.
>>
>>
>>
>> If they want to help out a bit, and see the conference too, then they
>> should pay.
>>
>> I've never had volunteer pricing before... never needed volunteers. We've
>> had student pricing, though, and I think our price is cheap for that. But I
>> guess it's not student pricing, it's "student volunteer" pricing, so it's
>> different.
>>
>>
>>
>> On Thu, 19 Jul 2018 at 07:11 John Bryant <johnwbryant at gmail.com> wrote:
>>
>> Hey folks,
>>
>>
>>
>> A few weeks ago it was suggested that student volunteers won't be able to
>> afford the pricing @$200. I'm wondering if we should revisit this?
>>
>>
>>
>> I've added it as an agenda item for this week's meeting - I thought we
>> could perhaps have a brief discussion about it then, to understand the
>> dimensions of the issue, and then take the discussion to an email thread.
>> Does this sound like a good idea?
>>
>>
>>
>> Cheers
>>
>> John
>>
>> --
>>
>>
>>
>> Alex Leith
>>
>> 0419 189 050
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>>
>
>
> --
> Adam Steer
> https://www.researchgate.net/profile/Adam_Steer
> http://au.linkedin.com/in/adamsteer
> http://orcid.org/0000-0003-0046-7236
> +61 427 091 712
> skype: adam.d.steer
> tweet: @adamdsteer
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