[FOSS4G-Oceania] Travel grant program - call for ideas

[John Bryant]

Thanks a lot Adam, this is looking great! +1 for Friday deadline, let's get
this out the door so we can put it into effect :)

A couple of things:

1) On numbers of conf passes and our contribution. Right now we're
estimating ~10 conf regos, ~20 workshop passes. I reckon we should include
the dollar value of these in our contribution, in addition to the Good Mojo
cash contribution, ie:

10 conf regos @ $400 = $4000
20 workshop regos @ $100 = $2000
Cash from Good Mojo = $3000
Total Contribution = $9000


2) The other thing this raises is - we haven't accounted for the TGP conf &
workshop regos in our budget. The workshop regos probably don't incur that
much incremental cost, since we have a fair bit of space in the workshop
rooms and they probably won't displace paying attendees at a 1:1 rate, so
we're just looking at the cost of catering for 10 ($400) + *maybe *$300 in
workshop registration income. Conservatively, ~$700.

But the conference registrations would be a bigger hit. Hopefully we can
source some of these registrations from Good Mojo (donated and/or surplus
regos), but we don't have any there yet.

Supposing we don't actually hit the absolute maximum capacity for the
venue, and we aren't using regos from the full-price pool for TGP
attendees, the theoretical cost of these TGP regos can be brought down to
about $2250 (more or less, depending on how you do the math).

So... need to figure out where that extra $3000 is coming from. I feel
there is potential to raise more awareness (and $$) for the Good Mojo
program - but only if we really start working it.

The other way to look at it is this:

Estimated cash cost of our proposed TGP contribution: ~$6000
Current total amount of Good Mojo cash + surplus sponsorship: ~$4090


There are other things we should potentially consider for Good Mojo too,
eg. women's breakfast, so there's currently a shortfall. I'm optimistic we
can cover this by pushing hard on sponsorship, but there are no guarantees.

*So, we're going out on a bit of a limb here by committing to the TGP as it
stands - are we happy to do this, based on us continuing to bring in
additional sponsorship and/or Good Mojo contributions?*
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