[FOSS4G-UK] FOSS4G Uk financials

[Nick Bearman]

Barry,

Good question.

Yes, last year attendees weren't charged, but there was a £20 
recommended donation. We had a number of no-shows, so were toying with a 
small payment for tickets (can't remember how much) but this is still up 
for discussion.

Yes - sponsorship covered catering and room hire costs. We had local 
sponsors (for the local venue) as well as national sponsors (for the 
whole event). See attached PDF for the packages we offered. Each local 
venue chair coordinated their venue sponsorship, and I/Matt coordinated 
the national sponsorship.

Ideally we would like local sponsors to have already got some sponsors 
on board before confirming bookings, but we (OSGeo:UK) can underwrite 
costs.

I think nearly all venues covered their costs. I know Manchester didn't, 
so we need to send some money to Jonny for this.

Typically if an org hosted the venue (e.g. OS, BGS, UoGlasgow, etc.) we 
gave them a 'local sponsor' listing in exchange for the venue (with no 
money changing hands). In fact, BGS then also gave us some money as 
well, so we gave them a national sponsor slot as well (as it was >£1000 
I think, I would need to check the details).

Numbers at each venue were decided locally, and then tickets were sold 
centrally. We had one Eventbrite page which people booked on, and a 
different option for each location (each with difference caps).

Hope this helps!

Best wishes,
Nick.

On 3/28/23 10:23, Barry Rowlingson wrote:
> Nick,
>
>  what's the deal about financial arrangements for FOSS4G UK?
>
>  looking at some of last year's web pages, it looks like attendees 
> weren't charged, but there was a £20 donation? Did sponsorship cover 
> large parts of venue hire and catering? Was that sponsorship national 
> (ie organised by OSGeo UK) or local (organised by the local 
> organisers)? Does OSGeoUK underwrite any costs (eg if I have to pay £X 
> as a deposit on venue hire and nobody turns up)?
>
> Was ticketing controlled centrally?
>
> Barry
>
-- 
Nick Bearman
+44 (0) 7717745715
nick at geospatialtrainingsolutions.co.uk

Due to my own life/work balance, you may get emails from me outside of normal working hours. Please do not feel any pressure to respond outside of your own working pattern.
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