[FOSS4G-UK] FOSS4G Uk financials

[OSGeo:UK]

I used to be against charging but it's so easy to pay online these days and
if we keep it to a low amount, £10 perhaps, then I don't think it will put
anyone off.

Thanks

Matt

On Tue, 28 Mar 2023, 11:00 Antony Scott, <antony.scott at gmail.com> wrote:

> On donations - only a small proportion of people paid, despite a lot of
> cajoling, so we thought about £20 I believe, as a way of a) raising funds
> and b) cutting no shows. IMO we should definitely charge something, if only
> to cover lunch.
>
> Ant
>
> On Tue, 28 Mar 2023 at 10:35, Nick Bearman <
> nick at geospatialtrainingsolutions.co.uk> wrote:
>
>> Barry,
>>
>> Good question.
>>
>> Yes, last year attendees weren't charged, but there was a £20
>> recommended donation. We had a number of no-shows, so were toying with a
>> small payment for tickets (can't remember how much) but this is still up
>> for discussion.
>>
>> Yes - sponsorship covered catering and room hire costs. We had local
>> sponsors (for the local venue) as well as national sponsors (for the
>> whole event). See attached PDF for the packages we offered. Each local
>> venue chair coordinated their venue sponsorship, and I/Matt coordinated
>> the national sponsorship.
>>
>> Ideally we would like local sponsors to have already got some sponsors
>> on board before confirming bookings, but we (OSGeo:UK) can underwrite
>> costs.
>>
>> I think nearly all venues covered their costs. I know Manchester didn't,
>> so we need to send some money to Jonny for this.
>>
>> Typically if an org hosted the venue (e.g. OS, BGS, UoGlasgow, etc.) we
>> gave them a 'local sponsor' listing in exchange for the venue (with no
>> money changing hands). In fact, BGS then also gave us some money as
>> well, so we gave them a national sponsor slot as well (as it was >£1000
>> I think, I would need to check the details).
>>
>> Numbers at each venue were decided locally, and then tickets were sold
>> centrally. We had one Eventbrite page which people booked on, and a
>> different option for each location (each with difference caps).
>>
>> Hope this helps!
>>
>> Best wishes,
>> Nick.
>>
>> On 3/28/23 10:23, Barry Rowlingson wrote:
>> > Nick,
>> >
>> >  what's the deal about financial arrangements for FOSS4G UK?
>> >
>> >  looking at some of last year's web pages, it looks like attendees
>> > weren't charged, but there was a £20 donation? Did sponsorship cover
>> > large parts of venue hire and catering? Was that sponsorship national
>> > (ie organised by OSGeo UK) or local (organised by the local
>> > organisers)? Does OSGeoUK underwrite any costs (eg if I have to pay £X
>> > as a deposit on venue hire and nobody turns up)?
>> >
>> > Was ticketing controlled centrally?
>> >
>> > Barry
>> >
>> --
>> Nick Bearman
>> +44 (0) 7717745715
>> nick at geospatialtrainingsolutions.co.uk
>>
>> Due to my own life/work balance, you may get emails from me outside of
>> normal working hours. Please do not feel any pressure to respond outside of
>> your own working pattern.
>> --
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>>
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