[Foss4g2008loc] RE: paper submissions & ALL other deadlines

Tue May 13 06:04:56 EDT 2008

Hi There,

In terms of the technical programme Dates:

I propose that we only extend the submission of abstracts to the 19th May at
that latest (this is the first extension - and there will be no other). This
will give the people who had trouble submitting their abstracts yesterday a
chance to do so. (seems that the date on the site must be a day later
otherwise some people have issues submitting - I think it is a time zone
issue)

Keeping all the other dates for the notification of acceptance, and
submission of full papers the same. So the technical programme dates are:

12 May 2008: Deadline for submission of abstracts ..... extend to 19 May
17 June 2008: Notification of acceptance of abstracts..... stays the same
18 August 2008: Deadline for submission of presentation / papers for
the proceedings .... stays the same
1 September 2008: Deadline for submission of posters.... stays the same

At this stage we have just over 110 submissions (including both General and
Academic). 

I have just noticed that the early bird registration closes 2 days before
the notification of acceptance of abstracts. This may pose a problem.

Regards

Inge

-----Original Message-----
From: foss4g2008loc-bounces at lists.osgeo.org
[mailto:foss4g2008loc-bounces at lists.osgeo.org] On Behalf Of Serena Coetzee
Sent: 12 May 2008 09:26 PM
To: 'Daina Mudimbu'; 'FOSS4G2008 local organising committee'
Subject: RE: [Foss4g2008loc] RE: paper submissions & ALL other deadlines

Daina,

I support your idea of looking at all the deadlines, rather than pushing
them on one by one.  Below my comments on your suggested deadlines:

1. 12 May 2008: Deadline for submission of abstracts ..... proposal to
extend to 23 May
--> I am on leave from 20 May to 23 May, and then at ISO meetings in Denmark
until 31 May.  From the number of e-mails I got today of people struggling
to submit their abstracts, I would prefer to be here at my desk on the last
day of submissions. Therefore I would prefer that the deadline for
submission of academic abstracts does not move further than 19 May. There
are 30-35 academic abstracts, which is more than enough to fill one day with
12 presentations.  If we keep the call open for another week, maybe we will
be able to fill two days with 12 academic presentations each.

2. 17 June 2008: Notification of acceptance of abstracts..... unknown,
please advise on new date ... 6 June/11 June??
--> I'm not sure why you want to move this date earlier?  It is impossible
for me to finish by then, especially now that the submission deadline might
be moved later.  I will have to finish the academic notifications by 17
June, I cannot do it later than that.

3. Note also that the deadline on the website (on the right hand side) is
currently displayed as 14 May???

Regards,
Serena

-----Original Message-----
From: foss4g2008loc-bounces at lists.osgeo.org
[mailto:foss4g2008loc-bounces at lists.osgeo.org] On Behalf Of Daina Mudimbu
Sent: 12 May 2008 05:30 PM
To: foss4g2008loc at lists.osgeo.org
Subject: [Foss4g2008loc] RE: paper submissions & ALL other deadlines

Dear All,

May I propose that we relook all the deadlines we had below and advise
accordingly on all the others that will change other than those already
indicated.  Perhaps we can then be proactive and not wait for the
deadline to pass before we announce the extension or we try not to make
a final call and then have to recall and extend but rather just extend
on the announcement originally planned as final call... it may confuse
those who want to submit.

As you check the deadlines please advise on the new dates of
notification so that we have an accurate and updated announcement with
relevant deadlines. may I propose we have all our dates in order before
we make further announcements. 

SUMMARY OF ALL IMPORTANT DATES FOR FOSS4G2008:

30 April 2008: Deadline for submission of proposals for workshops and
labs .... now extended to 23 May 2008
16 May 2008: Notification of acceptance of workshop/lab proposal .....
unknown... please advise if 6 June/11 June will be appropriate

12 May 2008: Deadline for submission of abstracts ..... proposal to
extend to 23 May
17 June 2008: Notification of acceptance of abstracts..... unknown,
please advise on new date ... 6 June/11 June??
18 August 2008: Deadline for submission of presentation / papers for
the proceedings .... will this remain???
1 September 2008:Deadline for submission of posters.... will this
remain???

Sponsors & Exhibitors: registration now open

Important dates for registrations: 
Early bird registrations: closes June 15, 2008 .. in light of extended
workshop/lab, paper submission... program will be later so will this now
change????
Online registration: closes September 15 2008 .... impact of above on
this???

Late registration opens September 16 - September 29 2008 ..... if above
changes then new date ?????

On-site registration opens September 29 2008 

Conference Dates September 29 - October 3 2008

Thanks
Regards,

Daina

Daina Mudimbu
Deputy Manager GIS 
Ehlanzeni District Municipality
P.O. BOX 3333, Nelspruit 1200, South Africa
Tel: Direct line +27 (0)13 759 8616
Tel: Switchboard +27 (0)13 759 8500 extn. 8616
Mobile: +27 (0)71 604 8906/ +27 (0)82880 7571
Fax Number : 0866954056	
Email: dmudimbu at ledc.co.za 

GISSA Mpumalanga
www.gissa.org.za 

>>> GavinF at mintek.co.za 05/12/08 11:35 AM >>>
That's great news.

We do plan to extend workshop and paper submissions till 23rd May for
various reasons including the fact that Where 2.0 is on this week and
would have interfered with our current deadline. 

I'll announce this and Graeme will set the website up to reflect this
tomorrow. Any objections or comments from the LOC by the end of today
please. 

By my count we need minimum 80 presentations to fill the programme so
we
want many more than that to select from. If we split some venues I
think
we can fit up to 120 presentations. 

Inge and Serena please send me a short paragraph giving a feel for the
topics submitted so far that we can send out as a taster in the
announcement and post on the website. 

Gavin 

________________________________

From: Inge Netterberg [mailto:INetterberg at sahainternational.co.za] 
Sent: 12 May 2008 11:18 AM
To: FOSS4G2008 local organising committee
Cc: Gavin Fleming; Serena Coetzee
Subject: paper submissions

Dear All,

At my count just now we have:

26     Academic submissions

34     General submissions

2    Poster submissions

I suspect we will extent the deadline as Gavin has already mentioned
but
it is much better than on Friday. I will monitor it again this
afternoon. 

Regards

Inge

Inge Netterberg
Senior Manager

SAHA International (SA) (Pty) Ltd
Office:  +27 21 526-2700
Fax:     +27 21 552-0440
Cel:     +27 82 418 8712 
 e-mail: inetterberg at sahainternational.co.za 
<mailto:inetterberg at sahainternational.co.za> 

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