[Board] Re: [Foss4g2009] OSGeo AGM at FOSS4G?

[Mark Leslie]

I'm just going to throw up some ideas in tabular form, so please bear 
with me.

AGM 2007

State of OSGeo			10m
Local Chapter Reports		20m	8 chapters
Committee Reports		15m	4 committees
Software Projects Reports	30m	9 projects
Open Q&A / Debate / Panel	15m	4 topics

AGM 2008

State of OSGeo			10m
Local Chapter Reports		25m	15 chapters
Committee Reports		15m	5 committees
Software Project Reports	30m	10 projects
Sponsors			10m	7 of 13 sponsors
Open Q&A / Debate / Panel	30m	5 topics

AGM 2009 - potential
State of OSGeo			10m
Local Chapter Reports		25-90m	[0,35] chapters
Committee Reports		15-30m	[0,10] committees
Software Project Reports	30-60m	[0,16] projects
Sponsors			10m
Open Q&A / Debate / Panel	30m

There's the potential between the numbers of committees, local chapters 
and projects to pull a day of reports.  It's unrealistic to think that 
each chapter or committee will have something to say, but we should be 
ready to accommodate whoever shows up.

I really like Tylers idea of having the projects provide proper updates 
during regular sessions.  This could work well for committee / chapter 
reports as well.  If we do pull a track on the 21st for this, we've got 
six sessions to play with.  From past years we've given ~ 3minutes per 
project, which strikes me as terribly insufficient.  If we could push to 
15 minutes and pair up projects I think we could cover things in a more 
informative and useful manner.  It will also let delegates cherry-pick 
the projects/committees/chapters they're most interested in.  This 
depends, of course, on who steps up to talk, and we'll need to get 
people committed before program production.

How many "State of my Project" presentations are normally presented? 
Would anyone (Frank?) feel slighted by having their regular talk time 
cut in half and squeezed into a speciality thread?  And what about 
non-OSGeo projects that offer such presentations, GeoServer for example? 
  Are they forced into our format and thread for consistency or do we 
just let them run independently?

We will still need time after the sessions for the State of OSGeo, 
Sponsors and Panel sections, as those seem to me to belong in a proper 
AGM format.  Would that still kill our BOFs for the day?  I don't like 
the idea of losing any of the BOFs if it can be helped.

Mark Leslie
Geospatial Software Architect
LISAsoft

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mapbutcher wrote:
> Cameron, apologies for delayed reply.
> No i have not allocated a time slot or space to AGM yet, but following the
> thread and Bruce's comments I would also not be keen on pushing the AGM into
> a social dinner. It would be to the detriment of both events IMO.
> 
> As an alternate, we could use the following option:
> 
> On the basis that the AGM is not universally of interest then perhaps we
> could cut the last session slot on the 21st in the auditorium and schedule
> the AGM from 16.00-18.00. Sessions would run concurrently in the other rooms
> for the first 30 mins of the AGM and those opting to attend sessions but
> still wishing to attend the AGM could join in after the sessions close at
> 16.30?
> 
> I have notionally allocated 16.30 onwards on both the 21st & 22nd to BOF
> sessions. If we opt for the AGM on the 21st then i would suggest not holding
> BOF after the sessions close on the 21st to try and encourage attendance at
> the AGM. This would leave the 22nd only for BOF sessions
> 
> Simon
> 
> 
> 2009/2/4 Julien-Samuel Lacroix <jlacroix at mapgears.com>
> 
>> Cameron Shorter wrote:
>>
>>> Julien, are you suggesting an AGM over dinner? This could be an option,
>>> but there will be a cost for attendees involved. This could be slotted in
>>> from 6pm onwards on the second day.
>>>
>> The full AGM over diner might be feasible, but I don't like the idea that
>> people would need to pay to assist. Just having (or make people buy)
>> appetizer (wings?) and beer might be enough to help people wait for dinner.
>> At 6PM on the last day of the conference people are hungry and thirsty.
>>
>> Having a shorter time frame would also be an option, but we would then drop
>> the open discussion which I found helpful.
>>
>> Julien
>>
>> --
>> Julien-Samuel Lacroix
>> Mapgears
>> http://www.mapgears.com/
>>
>> _______________________________________________
>> Foss4g2009 mailing list
>> Foss4g2009 at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/foss4g2009
>>
> 
> 
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