[FOSS4G2016] Questions / PCO Contract / Design

[Jeff McKenna]

Hi Till,

If you already have a registration system for FOSSGIS then I think you 
should use that.  FOSS4G/OSGeo doesn't have our own system (well we have 
an old system that we initially used for FOSS4G-2008, but it isn't 
maintained).  It makes sense to use the FOSSGIS one.

-jeff




On 2015-08-27 11:21 AM, till.adams at fossgis.de wrote:
> Hi list,
>
> tomorrow I'll give you a bright overview about the happenings this week,
> there were a lot of them!
>
> In general it looks like, that we can really act now, sign contracts and
> so on....
> First thing I'd like to fix is the contract with our PCO.
>
>
> In the moment I am scanning their offer and I'd like to get your opinion
> on the below listed positions. I think most of them we can do on our
> own, but I want to hear your meanings first (especially Anton as there
> is some design stuff) - in brackets the rough costs in 1000.- (k), we
> could save by doing on our own:
>
> 1. Mailings - they offer to do three mailings to the registered
> attendees for us, two before and one after the conference. We have to
> deliver the inhold (1.5k)
>
> 2. layout Lanyard and name badge (0.4k)
>
> 3. If we want to have USB sticks (5.50.-/Stick) they offer tocreate the
> file for the stick (0.12k)
>
> 4. pocket guide (I'd prefer that instead of huge programs, we had them
> at last FOSSGIS, the layout was from SOTM-EU (1.5k)
>
> 5. make of room plans of WCCB for mailings, pocket guide, ... (0.5k)
>
> 6. banner inside WCCB (0,5k for layout plus 1.6k for production)
>
> 7. banner outside WCCB (0,5k for layout plus 3.4k for production)
>
> 8. management of exhibitors (together 3k)
>
> 9. system for registraion on-site, used for live-printing of badges etc.
> (7k)
>
> 10. hostesses for registration, speaker etc.pp. (5.5k - replaced by
> volunteer program)
>
>
> Question to Jeff/others: They offer to setup s rtegistraiotn system,
> which also would include tre workshop registration. For me I trhink we
> are fine if we only use their payment-system and use the rest, we
> already have in use for FOSSGIS? This might save us another 3k.
>
>
> I am happy for quick answers! If you think of not answering, please
> remember: I'd tend to cancel all above listed positions, but this must
> be done by someone else - maybe you ;-) ?
>
> Till