[Marketing] FOSDEM 2014 material: request for refund

[Cameron Shorter]

I'll move my vote from -0 to 0, based on Nick, Jo and Anne's points, and 
in hope that this is not taken as a precedence.

Jo, do you want to add your vote?

On 28/07/2015 11:28 pm, Jo Cook wrote:
> Hi Anne,
>
> I assume that the business cards and fliers can't be re-used, or is it 
> just that you paid for them out of your own money and would like to 
> recoup this? I'm inclined to agree with Cameron that this sort of 
> expenditure should be agreed in advance because otherwise OSGeo could 
> end up with all sorts of requests for refunds and run out of money. 
> However, 280 Euros is a lot of money to be out of pocket.
>
> Marketing people- could we collectively agree to refund this but as a 
> one-off, and in future all payments must be agreed in advance in order 
> to get a refund?
>
> Jo
>
> On Sun, Jul 26, 2015 at 12:42 PM, Cameron Shorter 
> <cameron.shorter at gmail.com <mailto:cameron.shorter at gmail.com>> wrote:
>
>
>     Hi Anne,
>
>     As mentioned off list,
>
>     While what you are asking for is in line with OSGeo goals, I feel
>     it irresponsible for the OSGeo Marketing Committee to approve
>     funding, unless you had received approval before purchasing?
>
>     My reasons are:
>     * OSGeo, and by extension the marketing committee are responsible
>     for managing a budget against a set of guidelines.
>
>     * Before money is spent, approval should be sought. Approval
>     should be granted based on: 1. Are costs in mandate. 2. Are their
>     available funds.
>
>     * Our original Marketing spending guidelines [1] have been on
>     reimbursing "Non-Consumable" items. This request is for
>     "Consumable items". Ie, this request is out of mandate. There has
>     since been suggestions to move to also cover Consumables, but no
>     one has followed through to update the wiki or get it approved.
>
>     * Providing retrospective approval would set a precedent which I
>     think would potentially put OSGeo at financial risk if others were
>     to follow this example.
>
>     As such, I'm voting -0 for covering these expenses, but I am ok
>     with being out-voted on this one.
>
>     I note that the marketing committee is almost completely inactive.
>     If you don't get at least 3 votes, I suggest asking the board to
>     weigh in (as Jeff as suggested).
>
>     Sorry for the negative response.
>
>     One thing that would really help is to have someone volunteer to
>     revitalise the Marketing committee processes, possibly rewriting
>     from a fresh start.
>
>
>      Warm regards, Cameron
>
>     1] http://wiki.osgeo.org/wiki/Marketing_Committee#Sponsorship_Areas
>
>     On 25/07/2015 6:51 pm, Anne Ghisla wrote:
>>     Hello all,
>>
>>     for last year's FOSDEM in Brussels I ordered OSGeo flyers
>>     and business cards from a local print shop. All details are
>>     listed in the wiki page:
>>     http://wiki.osgeo.org/wiki/FOSDEM2014
>>
>>     I would like to ask for refund for these items (it sums up to 280
>>     euros). I can provide off-list the receipt in German, with translation.
>>
>>     I am available for any clarification.
>>
>>     Thanks and kind regards,
>>
>>     Anne
>>
>>
>>     _______________________________________________
>>     Marketing mailing list
>>     Marketing at lists.osgeo.org  <mailto:Marketing at lists.osgeo.org>
>>     http://lists.osgeo.org/mailman/listinfo/marketing
>
>     -- 
>     Cameron Shorter,
>     Software and Data Solutions Manager
>     LISAsoft
>     Suite 112, Jones Bay Wharf,
>     26 - 32 Pirrama Rd, Pyrmont NSW 2009
>
>     P+61 2 9009 5000  <tel:%2B61%202%209009%205000>,  Wwww.lisasoft.com  <http://www.lisasoft.com>,  F+61 2 9009 5099  <tel:%2B61%202%209009%205099>
>
>
>     _______________________________________________
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>     http://lists.osgeo.org/mailman/listinfo/marketing
>
>
>
>
> -- 
> *Jo Cook*
> Astun Technology Ltd, The Coach House, 17 West Street, Epsom, Surrey, 
> KT18 7RL, UK
> t:+44 7930 524 155
> iShare - Data integration and publishing platform 
> <http://www.isharemaps.com/>
>
> *****************************************
>
> Company registration no. 5410695. Registered in England and Wales. 
> Registered office: 120 Manor Green Road, Epsom, Surrey, KT19 8LN VAT 
> no. 864201149.

-- 
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009

P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099

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