[Marketing] FOSDEM 2014 material: request for refund

[Jo Cook]

My vote really depends on a decision about a process moving forward. +1 on
the understanding that it's a one-off.

Jo
On Jul 28, 2015 10:06 PM, "Cameron Shorter" <cameron.shorter at gmail.com>
wrote:

>  I'll move my vote from -0 to 0, based on Nick, Jo and Anne's points, and
> in hope that this is not taken as a precedence.
>
> Jo, do you want to add your vote?
>
> On 28/07/2015 11:28 pm, Jo Cook wrote:
>
> Hi Anne,
>
>  I assume that the business cards and fliers can't be re-used, or is it
> just that you paid for them out of your own money and would like to recoup
> this? I'm inclined to agree with Cameron that this sort of expenditure
> should be agreed in advance because otherwise OSGeo could end up with all
> sorts of requests for refunds and run out of money. However, 280 Euros is a
> lot of money to be out of pocket.
>
>  Marketing people- could we collectively agree to refund this but as a
> one-off, and in future all payments must be agreed in advance in order to
> get a refund?
>
>  Jo
>
> On Sun, Jul 26, 2015 at 12:42 PM, Cameron Shorter <
> cameron.shorter at gmail.com> wrote:
>
>>
>> Hi Anne,
>>
>> As mentioned off list,
>>
>> While what you are asking for is in line with OSGeo goals, I feel it
>> irresponsible for the OSGeo Marketing Committee to approve funding, unless
>> you had received approval before purchasing?
>>
>> My reasons are:
>> * OSGeo, and by extension the marketing committee are responsible for
>> managing a budget against a set of guidelines.
>>
>> * Before money is spent, approval should be sought. Approval should be
>> granted based on: 1. Are costs in mandate. 2. Are their available funds.
>>
>> * Our original Marketing spending guidelines [1] have been on reimbursing
>> "Non-Consumable" items. This request is for "Consumable items". Ie, this
>> request is out of mandate. There has since been suggestions to move to also
>> cover Consumables, but no one has followed through to update the wiki or
>> get it approved.
>>
>> * Providing retrospective approval would set a precedent which I think
>> would potentially put OSGeo at financial risk if others were to follow this
>> example.
>>
>> As such, I'm voting -0 for covering these expenses, but I am ok with
>> being out-voted on this one.
>>
>> I note that the marketing committee is almost completely inactive. If you
>> don't get at least 3 votes, I suggest asking the board to weigh in (as Jeff
>> as suggested).
>>
>> Sorry for the negative response.
>>
>> One thing that would really help is to have someone volunteer to
>> revitalise the Marketing committee processes, possibly rewriting from a
>> fresh start.
>>
>>
>>  Warm regards, Cameron
>>
>> 1] http://wiki.osgeo.org/wiki/Marketing_Committee#Sponsorship_Areas
>>
>> On 25/07/2015 6:51 pm, Anne Ghisla wrote:
>>
>> Hello all,
>>
>> for last year's FOSDEM in Brussels I ordered OSGeo flyers
>> and business cards from a local print shop. All details are
>> listed in the wiki page:http://wiki.osgeo.org/wiki/FOSDEM2014
>>
>> I would like to ask for refund for these items (it sums up to 280
>> euros). I can provide off-list the receipt in German, with translation.
>>
>> I am available for any clarification.
>>
>> Thanks and kind regards,
>>
>> Anne
>>
>>
>>
>> _______________________________________________
>> Marketing mailing listMarketing at lists.osgeo.orghttp://lists.osgeo.org/mailman/listinfo/marketing
>>
>>
>> --
>> Cameron Shorter,
>> Software and Data Solutions Manager
>> LISAsoft
>> Suite 112, Jones Bay Wharf,
>> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>>
>> P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099
>>
>>
>> _______________________________________________
>> Marketing mailing list
>> Marketing at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/marketing
>>
>
>
>
>  --
>  *Jo Cook*
> Astun Technology Ltd, The Coach House, 17 West Street, Epsom, Surrey, KT18
> 7RL, UK
> t:+44 7930 524 155
>  iShare - Data integration and publishing platform
> <http://www.isharemaps.com/>
>
>  *****************************************
>
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> Registered office: 120 Manor Green Road, Epsom, Surrey, KT19 8LN VAT no.
> 864201149.
>
>
> --
> Cameron Shorter,
> Software and Data Solutions Manager
> LISAsoft
> Suite 112, Jones Bay Wharf,
> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>
> P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099
>
>
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