[Marketing] Moving email list to https://discourse.osgeo.org

[Jody Garnett]

Dear marketting committee,

I made a motion last month to move the marketting at lists.osgeo.org email
list to discourse.osgeo.org. The motion did not pass, but it did not fail
either. Instead it did not get sufficient response :)

For those who did not respond how can we help? The other topics (accepting
new members) got sufficient response so it is not a case of being too
busy...

My own hopes/goals for making this motion are to reflect the casual /
outreach nature of the marketing committee.
We have an outreach mandate that involves being available to event
organizers, foss4g service providers, and so on .. so this should be a good
change?

Switching to discourse.osgeo.org gives us an immediate benefit of ...


   1. Not being an email list. We can be reached directly using OSGeo user
   id, GitHub login, any OAuth service ...
   Signing up for an email list is viewed as a burden in 2024, lowering the
   barrier to communication can only be a good thing.
   2. Being an email list. There is some procedure for committee members to
   join a "group" and send/receive email from marketting at discourse.osgeo.org.
   This should preserve the existing workflow for anyone (like me) who does
   not plan to visit a website.


And the following risk:

   1. Moderation: While there is some risk in public communication,
   especially for something called "marketting" we will need to try this out
   in public. There are of course block and moderation controls in discourse.
   There is also a members-only option to limit interaction to those who have
   "joined the group" (established for email notifications) - but I would
   prefer to try being accessible to the public first.


Mechanics of transition:


   1. Setup https://discourse.osgeo.org/c/marketting discourse; filled with
   content from the mailman archive history.
   2. Associate marketing at osgeo.org email address with group; this would be
   used for those interacting like an email list.
   3. Update wiki instructions on committee communication
   4. During transition marketing at lists.osgeo.org email list footer would
   provide instructions liking to wiki above
   5. After 1 month shut off mailman, collect e-mail archives that have
   occurred in the meantime. Apparently OSM took about a month to make the
   transition.


References:

   - How do I use Discourse via email
   <https://discourse.mozilla.org/t/how-do-i-use-discourse-via-email/15279>
   - https://github.com/geoserver/geoserver/wiki/GSIP-225


--
Jody Garnett
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