[Journal] [OSGeo-Conf] Planning FOSS4G 2015/16

Thu Sep 26 12:21:12 PDT 2013

On Thu, Sep 26, 2013 at 1:52 AM,  <b.j.kobben at utwente.nl> wrote:
...
> As explained in the list email, we are already sort of guest editors. All
> papers have been fully blind-reviewed and are ready for copy-editing. We
> forced the authors to use a fixed, simple template, so that phase should
> in principle be easy. Note that TGIS has already published some of them in
> online preview.
>
>> first).  Hmm, looking in svn, I see some of the activity,
>>http://svn.osgeo.org/osgeo/journal/volume_13/Raw/OSGEO-FOSS4G2013/
>><http://svn.osgeo.org/osgeo/journal/volume_13/Raw/OSGEO-FOSS4G2013/>  It
>>looks like the papers have been reviewed.  Are they revised and accepted
>>and just awaiting publication?
>
> Ah, good! These are indeed the fully reviewed and revised papers I talked
> about having sent to Landon. Looks like he copied the files I sent him
> straight into the svn.
>
> I am available to act a guest editor for this if that what would speed up
> the process. Note I have no idea how the copy-editing and publishing
> process of OSGEO journal works, so please direct me to a page/doc about
> that if it exists.

Docs are a little light.  The general method is to look at the
existing published journals (to be familiar with the layout, style,
etc), select a technology (so far this has been either latex or
scribus), call for assistance on this list, assemble all the content
and template material into one unit that combines/exports as a
complete PDF, add some context/introduction/TOC/etc, create a draft,
call for review on this list, copyedit, iterate, prepare links and
announcements, distribute and announce widely.

Going into slightly more detail, it is best if the selected technology
for publication is diff-able so that it can be used in svn and
multiple people can collaborate easily.  When you call for assistance,
Scott might offer a news and events section (or that may go in the
Annual Report).  It would also be appropriate to include a note from
the 2013 Conference Chair (Steven) and a longer commentary from the AT
Chairs. Copyediting corrects English grammar, page numbers,
formatting, inconsistencies, etc.

Best Regards, Eli

>
> Yours,
> Barend
>
> --
> Barend Köbben
> ITC - University of Twente
> PO Box 217, 7500AE Enschede (The Netherlands)
> +31-(0)53 4874 253
>
>
>
>
>
>
>>
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>>On 09-08-13 16:54, "Eli Adam" <eadam at co.lincoln.or.us> wrote:
>>
>>>Barend,
>>>I'd very much like to help on the publishing.  So far I've been
>>>copyediting for the OSGeo Journal.  Please include me for the publishing.
>>> Looking forward to contributing any way I can.
>>>Unfortunately, I won't be in Nottingham so we'll have to meet in person
>>>some other time.
>>>
>>>Best regards, Eli
>>>On Aug 9, 2013 3:55 AM, <b.j.kobben at utwente.nl> wrote:
>>>>
>>>> Hi Eli,
>>>>
>>>> I won't speak for the whole LOC of Nott here, but joining now is
>>>>probably not very fruitful. do however join the Volunteers, we still can
>>>>use many of those  at the conference itself! See the
>>
>>>2013.foss4g.org <http://2013.foss4g.org> <http://2013.foss4g.org> for
>>>joining.
>>>>
>>>> And as academic Track chair  I'm happy to share our experiences on the
>>>>publishing. That would be something to start as soon as possible, we now
>>>>seem to have a somewhat stable system set up with the two outlets (TGIS
>>>>and OSGeO journal). I suppose you will
>>> be in Nottingham, let's resolve to meet there and get the 2014 AcTrack
>>>going...!
>>>> Yours,
>>>> --
>>>> Barend Köbben (Senior Lecturer)
>>>> ITC - University of Twente,
>>>> Faculty of Geo-Information Science and Earth Observation
>>>> PO Box 217, 7500AE Enschede (The Netherlands)
>>>> +31-(0)53 4874 253
>>>> ________________________________________
>>>> From:
>>conference_dev-bounces at lists.osgeo.org
>><mailto:conference_dev-bounces at lists.osgeo.org>
>>>>[conference_dev-bounces at lists.osgeo.org] on behalf of Eli Adam
>>>>[eadam at co.lincoln.or.us]
>>>> Sent: Thursday, August 08, 2013 06:59
>>>> To: Darrell Fuhriman
>>>> Cc: conference_dev at lists.osgeo.org
>>>> Subject: Re: [OSGeo-Conf] Planning FOSS4G 2015/16
>>>>
>>>> On Wed, Aug 7, 2013 at 8:09 AM, Darrell Fuhriman
>>>><darrell at garnix.org<mailto:darrell at garnix.org>> wrote:
>>>>
>>>> >
>>>> > One thing that's come up as we've been working on this is that one
>>>>year out is a pretty short time to do bookings of a conference this
>>>>size. For instance, the Oregon Convention Center, where we'll be holding
>>>>2014, is already booking 3-4 years out for large
>>> conferences. As it was, we didn't have a lot of flexibility for the
>>>dates either at the Convention Center, or the hotels. It worked out this
>>>time, but we can't take that for granted in the future.
>>>> >
>>>> > If FOSS4G is going to continue to grow in attendance, I think the
>>>>board should consider moving the bidding process dates up, so there's as
>>>>much as two years out.
>>>> >
>>>> > I'd suggest starting the bidding process for 2015 in the next six
>>>>months, and for 2016 six months after that, thus deciding on the host
>>>>city two years out. But even 18 months would be wiser than 12.
>>>>
>>>> Why wait 6-12 months?  Another call for Letters Of Intent could go out,
>>>>perhaps from Nottingham?
>>>>
>>>> Sao Paulo is ready to bid,
>>>http://svn.osgeo.org/osgeo/foss4g/proposals/2014/2014_LOI_SaoPaulo.pdf
>>><http://svn.osgeo.org/osgeo/foss4g/proposals/2014/2014_LOI_SaoPaulo.pdf>
>>>>
>>>> Determining several years in advance can also give future cities an
>>>>opportunity to join LOCs as an observer or minor remote participant to
>>>>gain more experience or at least observation before it is their turn.
>>>>I'm hoping to join the Nottingham LOC, especially
>>> the portion that will publish the proceedings since I will likely be
>>>involved in that for 2014.
>>>>
>>>> Eli
>>>>
>>>>
>>>> >
>>>> >
>>>> > Just a thought,
>>>> >
>>>> > Darrell
>>>> >
>>>> >
>>>> >
>>>> >
>>>> >
>>>> > _______________________________________________
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>>>> >
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>><http://lists.osgeo.org/mailman/listinfo/conference_dev>
>>>>
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