[Oceania-Board] Preparing for our February board meeting

[Carrol Chan]

Hi all,

Im terribly sorry Im not sure I'll be able to make it to this one as I'm
still in another meeting. Crossing my swollen fingers I can catch up with
you all soon.

Happy Friday!


Carrol

On Tue, 16 Feb 2021, 14:48 Edoardo Neerhut, <eneerhut at gmail.com> wrote:

> Hi everyone,
>
> I hope the week is going well for everyone.
>
> I noticed our communication has dropped a bit, so I'll try to move more
> discussions here so that we keep each other updated.
>
> *EOI for conference committee*
> Jonah, thanks for putting out the EOI for a conference committee. It looks
> like we received 16 responses with Fiji totally dominating. Go Fiji!
>
> What do you think the next steps are here? Perhaps a kick off call with
> all the interested participants and a formation of an official conference
> committee? I can hear the clock ticking on this one, so let's keep the
> momentum going.
>
> *OKRs* (Objectives and Key Results)
> Take a chance to review the OKRs
> <https://docs.google.com/document/d/13RZJslAd6WVUS3IVcm9HZWpYF6RT5vrbkntT9prWfyM/edit#>
> before our next board meeting. These will be the main areas of focus for
> our board for the rest of the year. Some of the OKRs will be things we
> would have done anyway, but having them well defined will help us
> prioritise and measure ourselves against them.
>
> *Microgrants program*
> This is one of the most important efforts we are undertaking this year.
> Thanks to Eli and John for the significant work they have put into a
> framework for distributing funds that will help to support the open
> geospatial community of Oceania. Take a look
> <https://drive.google.com/file/d/1OAaZw1HC7srDTre_3a_B40CxM_XaQ5qT/view?usp=sharing>
> if you haven't already.
>
> *Membership working group*
> Ewen has been a champion taking a lot of the thoughts around the MWG and listing
> them down here
> <https://docs.google.com/document/d/1bK_KF12qHyr8MrlOBfYinxFETtd3lE2lPZEl49BD5Pc/edit#>.
> These are important changes to improve the way we handle membership
> applications, so let him know if there were any changes you'd like to see
> or what you think of the ones he has proposed.
>
> *Loomio*
> Thanks to everyone actively using Loomio to bring decisions to the board.
> I'm finding it a really useful way to keep track of our important
> decisions. As board members, it is our responsibility to review threads
> created within Loomio, so let's make sure we're all checking it at least
> once a week and responding to our fellow board members.
>
> *Action items*
> We all agreed to continue with the spreadsheet model that the boards of
> previous years have used. Let's make sure to keep it updated or it will
> lose its effectiveness. There are a few items here still requiring
> attention, including one from me, so let's roll up our sleeves and close
> them off before Friday.
>
> Status Who Action Target date Completed OKR
> Complete Jonah Put out call for proposals 2021-01-31 2021-01-30
> To do Alex Two monthly financial reports 2021-02-19
> To do Ewen Sync with communications team to get up to speed on website
> building plans 2021-02-05
> To do Greg Review GSuite account 2021-02-05
> To do Greg Review and manage passwords 2021-02-05
> To do Dionne Review our use of Mailchimp. 2021-02-12
> To do Greg Add Ed to Xero (again) 2021-02-05
> To do Dionne Schedule a meeting for outreach and comms 2021-02-05
> Complete Elisa Schedule meeting to discuss use of Good Mojo funds
> 2021-02-05 2021-01-21
> To do EVERYONE Review OKRs 2021-02-12
> Complete Emma Put out QGIS SIG charter for final community review
> 2021-01-31 2021-01-17
> Complete Edoardo Put out OSM SIG charter for final commnuity review
> 2021-01-31 2021-01-21
> To do Emma Finalise QGIS SIG charter 2021-02-17
> To do Edoardo Finalise OSM SIG charter 2021-02-17
> To do Ewen Contact nursery for June/July tree planting 2021-02-19
> To do Elisa put out microgrants guidelines for final community review
> 2021-02-12
>
> *Next board meeting*
> Our next board meeting is this Friday the 19th of February. Please take a
> moment to review the agenda
> <https://docs.google.com/document/d/1XwWA-AA3pk1Ouxv9sZpZtX4qH4DRweaBCIYHNbM0C8g/edit#>
> and add any items you'd like to discuss.
>
> Can't wait to chat more Friday.
>
> Take care everyone,
>
> Ed
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>
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