[OSGeo Oceania] OSGeo Oceania Board Terms of Reference Update for Review

[Adam Steer]

Hi Trisha

Thanks - for a board 'general business list' I reckon the ideal is 'anyone
can subscribe, but only specific people can post without moderation - and
all archives are open'. Mailman has plenty of power to vary a subscribers
posting power as needed. We can get all these switches flicked on
oceania-board easily, there's only a small task to audit the archives for
anything which meets in-camera requirements.

A few OSGeo lists operate this way, including giving and taking power for
unmoderated posting to individuals as required for specific discussions.

I think clear identification of the circumstances for in-camera discussion
is great, thanks!

We still need to add this list as means of communication - I've added
suggestions to the linked doc.

Regards,

Adam



On Sat, 5 Sep 2020 at 02:51, Trisha Moriarty <moriar1y at gmail.com> wrote:

> Thank you for your comments and it's great to see active discussion on the
> draft ToR v2.0. We can certainly make the requested modifications to the
> Board's communication processes  and the ToR can be modified to reflect the
> changed practice.
>
> So just to confirm that  I understand the new process...
>
> The Oceania-board list is to be made public, that is open for all
> community members to subscribe to. Having the dedicated board list will
> make it easier to track and filter conversations in our inboxes.
> The board will  use the Oceania Board list for all board communications,
> except for those where privacy is deemed necessary.
> A new list called Ocean-board-private will be used for these
> conversations, ensuring they can be archived.
> We will list those circumstances in the ToR, so it is clear when the
> Oceania-board-private list can be used.
> Currently there are two circumstances
> 1. code of conduct breaches
> 2. commercial in confidence matters
> Are there any more? Do we need to be more specific with the commercial in
> confidence matters?
>
> I have created a V2.1 on google drive and modified to the Communication
> Section to reflect the new processes mentioned above.  This is obviously
> still open for further suggestions and refinement of both the processes and
> wording.
>
>
> https://docs.google.com/document/d/1mwuJeE_NunKieUP6z4yHSmvlAd8B4ZOHD0qBqeY6DyY/edit?usp=sharing
>
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