[OSGeo Oceania] OSGeo Oceania Board Terms of Reference Update for Review

[Greg Lauer]

Trisha - can you better define 'Board discussions'? Is this *all *communication
between board members? Or those related to a particular decision making
process?

If we are to replicate an OSgeo Board list then for it to be of any value
Board and members should have read/write privileges whist community have
read access only

Greg

On Sat, Sep 5, 2020 at 6:17 PM Adam Steer <adam.d.steer at gmail.com> wrote:

> Hi Trisha
>
> Thanks - for a board 'general business list' I reckon the ideal is 'anyone
> can subscribe, but only specific people can post without moderation - and
> all archives are open'. Mailman has plenty of power to vary a subscribers
> posting power as needed. We can get all these switches flicked on
> oceania-board easily, there's only a small task to audit the archives for
> anything which meets in-camera requirements.
>
> A few OSGeo lists operate this way, including giving and taking power for
> unmoderated posting to individuals as required for specific discussions.
>
> I think clear identification of the circumstances for in-camera discussion
> is great, thanks!
>
> We still need to add this list as means of communication - I've added
> suggestions to the linked doc.
>
> Regards,
>
> Adam
>
>
>
> On Sat, 5 Sep 2020 at 02:51, Trisha Moriarty <moriar1y at gmail.com> wrote:
>
>> Thank you for your comments and it's great to see active discussion on
>> the draft ToR v2.0. We can certainly make the requested modifications to
>> the Board's communication processes  and the ToR can be modified to reflect
>> the changed practice.
>>
>> So just to confirm that  I understand the new process...
>>
>> The Oceania-board list is to be made public, that is open for all
>> community members to subscribe to. Having the dedicated board list will
>> make it easier to track and filter conversations in our inboxes.
>> The board will  use the Oceania Board list for all board communications,
>> except for those where privacy is deemed necessary.
>> A new list called Ocean-board-private will be used for these
>> conversations, ensuring they can be archived.
>> We will list those circumstances in the ToR, so it is clear when the
>> Oceania-board-private list can be used.
>> Currently there are two circumstances
>> 1. code of conduct breaches
>> 2. commercial in confidence matters
>> Are there any more? Do we need to be more specific with the commercial in
>> confidence matters?
>>
>> I have created a V2.1 on google drive and modified to the Communication
>> Section to reflect the new processes mentioned above.  This is obviously
>> still open for further suggestions and refinement of both the processes and
>> wording.
>>
>>
>> https://docs.google.com/document/d/1mwuJeE_NunKieUP6z4yHSmvlAd8B4ZOHD0qBqeY6DyY/edit?usp=sharing
>>
> _______________________________________________
> Oceania mailing list
> Oceania at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/oceania
>
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