[OSGeo Oceania] OSGeo Oceania Board Terms of Reference Update for Review

[Alex Leith]

Hey Folks

For simplicity, I think we should keep the current lists and start the
following behaviours:

   - All OO comms that are not related to private or otherwise confidential
   discussions, including Board comms, go to the  oceania@ list
   - Private OO Board comms go to oceania-board@ list.

If we want to clarify that the second list should be private, I think we
can change it to oceania-board-private, but I don't really want to create
another list... let's keep it as simple as possible!

Cheers,

Alex

On Mon, 7 Sep 2020 at 09:35, Greg Lauer <gregory.lauer at gmail.com> wrote:

> Trisha - can you better define 'Board discussions'? Is this *all *communication
> between board members? Or those related to a particular decision making
> process?
>
> If we are to replicate an OSgeo Board list then for it to be of any value
> Board and members should have read/write privileges whist community have
> read access only
>
> Greg
>
> On Sat, Sep 5, 2020 at 6:17 PM Adam Steer <adam.d.steer at gmail.com> wrote:
>
>> Hi Trisha
>>
>> Thanks - for a board 'general business list' I reckon the ideal is
>> 'anyone can subscribe, but only specific people can post without moderation
>> - and all archives are open'. Mailman has plenty of power to vary a
>> subscribers posting power as needed. We can get all these switches flicked
>> on oceania-board easily, there's only a small task to audit the archives
>> for anything which meets in-camera requirements.
>>
>> A few OSGeo lists operate this way, including giving and taking power for
>> unmoderated posting to individuals as required for specific discussions.
>>
>> I think clear identification of the circumstances for in-camera
>> discussion is great, thanks!
>>
>> We still need to add this list as means of communication - I've added
>> suggestions to the linked doc.
>>
>> Regards,
>>
>> Adam
>>
>>
>>
>> On Sat, 5 Sep 2020 at 02:51, Trisha Moriarty <moriar1y at gmail.com> wrote:
>>
>>> Thank you for your comments and it's great to see active discussion on
>>> the draft ToR v2.0. We can certainly make the requested modifications to
>>> the Board's communication processes  and the ToR can be modified to reflect
>>> the changed practice.
>>>
>>> So just to confirm that  I understand the new process...
>>>
>>> The Oceania-board list is to be made public, that is open for all
>>> community members to subscribe to. Having the dedicated board list will
>>> make it easier to track and filter conversations in our inboxes.
>>> The board will  use the Oceania Board list for all board communications,
>>> except for those where privacy is deemed necessary.
>>> A new list called Ocean-board-private will be used for these
>>> conversations, ensuring they can be archived.
>>> We will list those circumstances in the ToR, so it is clear when the
>>> Oceania-board-private list can be used.
>>> Currently there are two circumstances
>>> 1. code of conduct breaches
>>> 2. commercial in confidence matters
>>> Are there any more? Do we need to be more specific with the
>>> commercial in confidence matters?
>>>
>>> I have created a V2.1 on google drive and modified to the Communication
>>> Section to reflect the new processes mentioned above.  This is obviously
>>> still open for further suggestions and refinement of both the processes and
>>> wording.
>>>
>>>
>>> https://docs.google.com/document/d/1mwuJeE_NunKieUP6z4yHSmvlAd8B4ZOHD0qBqeY6DyY/edit?usp=sharing
>>>
>> _______________________________________________
>> Oceania mailing list
>> Oceania at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/oceania
>>
> _______________________________________________
> Oceania mailing list
> Oceania at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/oceania
>


-- 
Alex Leith
m: 0419189050
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