[OSGeo Oceania] OSGeo Oceania Board Terms of Reference Update for Review

[Martin Tomko]

I would add one more thing – I believe there should be a list for the general members discussion – possibly higher traffic, but no board decision making. The main reason to set a board list at that time was to clearly differentiate business from chatter. I am aware that other means are also used ( Slack, which I am not really on), but maybe this third list would be useful. Many, myself included, would only subscribe to it as a digest, possibly weekly.

Martin

From: Oceania <oceania-bounces at lists.osgeo.org> on behalf of Alex Leith <alexgleith at gmail.com>
Date: Thursday, 10 September 2020 at 9:20 am
To: Greg Lauer <gregory.lauer at gmail.com>
Cc: "oceania at lists.osgeo.org" <oceania at lists.osgeo.org>
Subject: Re: [OSGeo Oceania] OSGeo Oceania Board Terms of Reference Update for Review

Hey Folks

For simplicity, I think we should keep the current lists and start the following behaviours:

  *   All OO comms that are not related to private or otherwise confidential discussions, including Board comms, go to the  oceania@ list
  *   Private OO Board comms go to oceania-board@ list.
If we want to clarify that the second list should be private, I think we can change it to oceania-board-private, but I don't really want to create another list... let's keep it as simple as possible!

Cheers,

Alex

On Mon, 7 Sep 2020 at 09:35, Greg Lauer <gregory.lauer at gmail.com<mailto:gregory.lauer at gmail.com>> wrote:
Trisha - can you better define 'Board discussions'? Is this all communication between board members? Or those related to a particular decision making process?

If we are to replicate an OSgeo Board list then for it to be of any value Board and members should have read/write privileges whist community have read access only

Greg

On Sat, Sep 5, 2020 at 6:17 PM Adam Steer <adam.d.steer at gmail.com<mailto:adam.d.steer at gmail.com>> wrote:
Hi Trisha

Thanks - for a board 'general business list' I reckon the ideal is 'anyone can subscribe, but only specific people can post without moderation - and all archives are open'. Mailman has plenty of power to vary a subscribers posting power as needed. We can get all these switches flicked on oceania-board easily, there's only a small task to audit the archives for anything which meets in-camera requirements.

A few OSGeo lists operate this way, including giving and taking power for unmoderated posting to individuals as required for specific discussions.

I think clear identification of the circumstances for in-camera discussion is great, thanks!

We still need to add this list as means of communication - I've added suggestions to the linked doc.

Regards,

Adam


On Sat, 5 Sep 2020 at 02:51, Trisha Moriarty <moriar1y at gmail.com<mailto:moriar1y at gmail.com>> wrote:
Thank you for your comments and it's great to see active discussion on the draft ToR v2.0. We can certainly make the requested modifications to the Board's communication processes  and the ToR can be modified to reflect the changed practice.

So just to confirm that  I understand the new process...

The Oceania-board list is to be made public, that is open for all community members to subscribe to. Having the dedicated board list will make it easier to track and filter conversations in our inboxes.
The board will  use the Oceania Board list for all board communications, except for those where privacy is deemed necessary.
A new list called Ocean-board-private will be used for these conversations, ensuring they can be archived.
We will list those circumstances in the ToR, so it is clear when the Oceania-board-private list can be used.
Currently there are two circumstances
1. code of conduct breaches
2. commercial in confidence matters
Are there any more? Do we need to be more specific with the commercial in confidence matters?

I have created a V2.1 on google drive and modified to the Communication Section to reflect the new processes mentioned above.  This is obviously still open for further suggestions and refinement of both the processes and wording.

https://docs.google.com/document/d/1mwuJeE_NunKieUP6z4yHSmvlAd8B4ZOHD0qBqeY6DyY/edit?usp=sharing<https://docs.google.com/document/d/1mwuJeE_NunKieUP6z4yHSmvlAd8B4ZOHD0qBqeY6DyY/edit?usp=sharing>
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--
Alex Leith
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