[OSGeo Oceania] OSGeo Oceania Board Terms of Reference Update for Review

[John Bryant]

I agree with the idea of separating "discussion about board business" from
"general community discussion" in two separate public lists, to avoid
overwhelming the community list. I suggest this list (oceania) be kept for
community discussion - it was initially set up in January 2007 for this
purpose [1], and it seems better to keep it that way for continuity.

[1] https://lists.osgeo.org/pipermail/oceania/2007-January/000001.html


On Thu, 10 Sep 2020 at 08:47, Martin Tomko <tomkom at unimelb.edu.au> wrote:

> I would add one more thing – I believe there should be a list for the
> general members discussion – possibly higher traffic, but no board decision
> making. The main reason to set a board list at that time was to clearly
> differentiate business from chatter. I am aware that other means are also
> used ( Slack, which I am not really on), but maybe this third list would be
> useful. Many, myself included, would only subscribe to it as a digest,
> possibly weekly.
>
>
>
> Martin
>
>
>
> *From: *Oceania <oceania-bounces at lists.osgeo.org> on behalf of Alex Leith
> <alexgleith at gmail.com>
> *Date: *Thursday, 10 September 2020 at 9:20 am
> *To: *Greg Lauer <gregory.lauer at gmail.com>
> *Cc: *"oceania at lists.osgeo.org" <oceania at lists.osgeo.org>
> *Subject: *Re: [OSGeo Oceania] OSGeo Oceania Board Terms of Reference
> Update for Review
>
>
>
> Hey Folks
>
>
>
> For simplicity, I think we should keep the current lists and start the
> following behaviours:
>
>    - All OO comms that are not related to private or otherwise
>    confidential discussions, including Board comms, go to the  oceania@
>    list
>    - Private OO Board comms go to oceania-board@ list.
>
> If we want to clarify that the second list should be private, I think we
> can change it to oceania-board-private, but I don't really want to create
> another list... let's keep it as simple as possible!
>
>
>
> Cheers,
>
>
> Alex
>
>
>
> On Mon, 7 Sep 2020 at 09:35, Greg Lauer <gregory.lauer at gmail.com> wrote:
>
> Trisha - can you better define 'Board discussions'? Is this * all *communication
> between board members? Or those related to a particular decision making
> process?
>
>
>
> If we are to replicate an OSgeo Board list then for it to be of any value
> Board and members should have read/write privileges whist community have
> read access only
>
>
>
> Greg
>
>
>
> On Sat, Sep 5, 2020 at 6:17 PM Adam Steer <adam.d.steer at gmail.com> wrote:
>
> Hi Trisha
>
> Thanks - for a board 'general business list' I reckon the ideal is 'anyone
> can subscribe, but only specific people can post without moderation - and
> all archives are open'. Mailman has plenty of power to vary a subscribers
> posting power as needed. We can get all these switches flicked on
> oceania-board easily, there's only a small task to audit the archives for
> anything which meets in-camera requirements.
>
> A few OSGeo lists operate this way, including giving and taking power for
> unmoderated posting to individuals as required for specific discussions.
>
> I think clear identification of the circumstances for in-camera discussion
> is great, thanks!
>
> We still need to add this list as means of communication - I've added
> suggestions to the linked doc.
>
> Regards,
>
> Adam
>
>
>
> On Sat, 5 Sep 2020 at 02:51, Trisha Moriarty <moriar1y at gmail.com> wrote:
>
> Thank you for your comments and it's great to see active discussion on the
> draft ToR v2.0. We can certainly make the requested modifications to the
> Board's communication processes  and the ToR can be modified to reflect the
> changed practice.
>
>
>
> So just to confirm that  I understand the new process...
>
>
>
> The Oceania-board list is to be made public, that is open for all
> community members to subscribe to. Having the dedicated board list will
> make it easier to track and filter conversations in our inboxes.
>
> The board will  use the Oceania Board list for all board communications,
> except for those where privacy is deemed necessary.
>
> A new list called Ocean-board-private will be used for these
> conversations, ensuring they can be archived.
>
> We will list those circumstances in the ToR, so it is clear when the
> Oceania-board-private list can be used.
>
> Currently there are two circumstances
>
> 1. code of conduct breaches
>
> 2. commercial in confidence matters
>
> Are there any more? Do we need to be more specific with the commercial in
> confidence matters?
>
>
>
> I have created a V2.1 on google drive and modified to the Communication
> Section to reflect the new processes mentioned above.  This is obviously
> still open for further suggestions and refinement of both the processes and
> wording.
>
>
>
>
> https://docs.google.com/document/d/1mwuJeE_NunKieUP6z4yHSmvlAd8B4ZOHD0qBqeY6DyY/edit?usp=sharing
>
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>
>
>
>
> --
>
> Alex Leith
>
> m: 0419189050
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