[OSGeo Oceania] OSGeo Oceania Board Terms of Reference Update for Review

[Alex Leith]

My only issue with another list is that I'm the only one who triages the
spam, and it wears me down! haha

But hey, what's another list on the list ;-)

On Thu, 10 Sep 2020 at 11:40, John Bryant <johnwbryant at gmail.com> wrote:

> I agree with the idea of separating "discussion about board business" from
> "general community discussion" in two separate public lists, to avoid
> overwhelming the community list. I suggest this list (oceania) be kept for
> community discussion - it was initially set up in January 2007 for this
> purpose [1], and it seems better to keep it that way for continuity.
>
> [1] https://lists.osgeo.org/pipermail/oceania/2007-January/000001.html
>
>
> On Thu, 10 Sep 2020 at 08:47, Martin Tomko <tomkom at unimelb.edu.au> wrote:
>
>> I would add one more thing – I believe there should be a list for the
>> general members discussion – possibly higher traffic, but no board decision
>> making. The main reason to set a board list at that time was to clearly
>> differentiate business from chatter. I am aware that other means are also
>> used ( Slack, which I am not really on), but maybe this third list would be
>> useful. Many, myself included, would only subscribe to it as a digest,
>> possibly weekly.
>>
>>
>>
>> Martin
>>
>>
>>
>> *From: *Oceania <oceania-bounces at lists.osgeo.org> on behalf of Alex
>> Leith <alexgleith at gmail.com>
>> *Date: *Thursday, 10 September 2020 at 9:20 am
>> *To: *Greg Lauer <gregory.lauer at gmail.com>
>> *Cc: *"oceania at lists.osgeo.org" <oceania at lists.osgeo.org>
>> *Subject: *Re: [OSGeo Oceania] OSGeo Oceania Board Terms of Reference
>> Update for Review
>>
>>
>>
>> Hey Folks
>>
>>
>>
>> For simplicity, I think we should keep the current lists and start the
>> following behaviours:
>>
>>    - All OO comms that are not related to private or otherwise
>>    confidential discussions, including Board comms, go to the  oceania@
>>    list
>>    - Private OO Board comms go to oceania-board@ list.
>>
>> If we want to clarify that the second list should be private, I think we
>> can change it to oceania-board-private, but I don't really want to create
>> another list... let's keep it as simple as possible!
>>
>>
>>
>> Cheers,
>>
>>
>> Alex
>>
>>
>>
>> On Mon, 7 Sep 2020 at 09:35, Greg Lauer <gregory.lauer at gmail.com> wrote:
>>
>> Trisha - can you better define 'Board discussions'? Is this * all *communication
>> between board members? Or those related to a particular decision making
>> process?
>>
>>
>>
>> If we are to replicate an OSgeo Board list then for it to be of any value
>> Board and members should have read/write privileges whist community have
>> read access only
>>
>>
>>
>> Greg
>>
>>
>>
>> On Sat, Sep 5, 2020 at 6:17 PM Adam Steer <adam.d.steer at gmail.com> wrote:
>>
>> Hi Trisha
>>
>> Thanks - for a board 'general business list' I reckon the ideal is
>> 'anyone can subscribe, but only specific people can post without moderation
>> - and all archives are open'. Mailman has plenty of power to vary a
>> subscribers posting power as needed. We can get all these switches flicked
>> on oceania-board easily, there's only a small task to audit the archives
>> for anything which meets in-camera requirements.
>>
>> A few OSGeo lists operate this way, including giving and taking power for
>> unmoderated posting to individuals as required for specific discussions.
>>
>> I think clear identification of the circumstances for in-camera
>> discussion is great, thanks!
>>
>> We still need to add this list as means of communication - I've added
>> suggestions to the linked doc.
>>
>> Regards,
>>
>> Adam
>>
>>
>>
>> On Sat, 5 Sep 2020 at 02:51, Trisha Moriarty <moriar1y at gmail.com> wrote:
>>
>> Thank you for your comments and it's great to see active discussion on
>> the draft ToR v2.0. We can certainly make the requested modifications to
>> the Board's communication processes  and the ToR can be modified to reflect
>> the changed practice.
>>
>>
>>
>> So just to confirm that  I understand the new process...
>>
>>
>>
>> The Oceania-board list is to be made public, that is open for all
>> community members to subscribe to. Having the dedicated board list will
>> make it easier to track and filter conversations in our inboxes.
>>
>> The board will  use the Oceania Board list for all board communications,
>> except for those where privacy is deemed necessary.
>>
>> A new list called Ocean-board-private will be used for these
>> conversations, ensuring they can be archived.
>>
>> We will list those circumstances in the ToR, so it is clear when the
>> Oceania-board-private list can be used.
>>
>> Currently there are two circumstances
>>
>> 1. code of conduct breaches
>>
>> 2. commercial in confidence matters
>>
>> Are there any more? Do we need to be more specific with the commercial in
>> confidence matters?
>>
>>
>>
>> I have created a V2.1 on google drive and modified to the Communication
>> Section to reflect the new processes mentioned above.  This is obviously
>> still open for further suggestions and refinement of both the processes and
>> wording.
>>
>>
>>
>>
>> https://docs.google.com/document/d/1mwuJeE_NunKieUP6z4yHSmvlAd8B4ZOHD0qBqeY6DyY/edit?usp=sharing
>>
>> _______________________________________________
>> Oceania mailing list
>> Oceania at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/oceania
>>
>> _______________________________________________
>> Oceania mailing list
>> Oceania at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/oceania
>>
>>
>>
>>
>> --
>>
>> Alex Leith
>>
>> m: 0419189050
>> _______________________________________________
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>> Oceania at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/oceania
>>
> _______________________________________________
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> https://lists.osgeo.org/mailman/listinfo/oceania
>


-- 
Alex Leith
m: 0419189050
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