[OSGeo Oceania] Budget for FY 2021/2022

[Martin Tomko]

I agree here with John,
I think we can be more optimistic than in the catastrophic plans we had mid last year, although I agree that being cautious is good.
I would also like to see a further expansion of the local outreach and community support/SIGs and potentially supporting transaltion of local academic OS innovations to the OS ecosystem ,as we have canvased over a year ago with John ( but then COVID hit and we could not take off). I do not see space for this, including any potential support for SIGs (I understand they should be self-financing in the longer term, but there may be need for some start up funds for new ones) – working groups are, as we know, a different story ( Communication and Finance and Membership).

Thank you all for the great job in planning ahead, great to see the community keeping momentum ( and apologies for radio silence for a while)!

Thanks,
Martin

From: Oceania <oceania-bounces at lists.osgeo.org> on behalf of John Bryant <johnwbryant at gmail.com>
Date: Friday, 26 March 2021 at 3:57 pm
To: Oceania community <oceania at lists.osgeo.org>
Subject: Re: [OSGeo Oceania] Budget for FY 2021/2022
Thanks for the opportunity to contribute to budget planning. I have a few comments/questions.

1. Conference

The proposed budget includes an AUD $5000 loss for the conference, which doesn't align with past experience. Even last year, when plans were derailed mid-year and we had to create a new plan on the fly, we still turned a small profit overall [1], despite minimal focus on sponsorship.

FOSS4G 2021 (global) will be fully online, and they're running a relatively successful sponsorship drive. If we are running another hybrid conference, it feels like there's potential to find sponsorship. Last year's event was the largest in-person event we've ever organised, in terms of overall attendance, and with that experience behind us, I think there's a significant value proposition for sponsors. Since conference revenue has been the predominant source of income for OO, I feel this is a sensible place to focus. The assumption there won't be any significant income feels like a self-fulfilling prophecy.

2. Good Mojo

A question about Good Mojo expenditure: why reduce it to zero? I guess there's still ~$8k in the Good Mojo fund since the 2020-2021 budget has 0 under actual. I suggest this should be used, the people and orgs that contributed to it in 2018 and 2019 would probably like to see their contributions put to use. If there is an in-person event then maybe reviving the Travel Grant Program would make sense. Hubs could be enabled to have a local impact using these funds.

3. Microgrants

Last, re: Microgrants, I feel $2k won't be enough. There has been a lot of interest in the first few weeks of the program. $2k will only fund ~8 grants over the whole year. I suspect we could increase this to $6k, which would average 2 grants per month.

Cheers
John

[1] https://docs.google.com/spreadsheets/d/174P83K_AnDHrH-HbsJmAdXQfrdbTR9ElVcHtxQ1lrWw/edit#gid=1331367998<https://docs.google.com/spreadsheets/d/174P83K_AnDHrH-HbsJmAdXQfrdbTR9ElVcHtxQ1lrWw/edit#gid=1331367998>



On Thu, 25 Mar 2021 at 20:56, Greg Lauer <gregory.lauer at gmail.com<mailto:gregory.lauer at gmail.com>> wrote:
Hi All,

The OSGeo Oceania Finance committee met earlier this week, and one of the items discussed is preparing a budget for FY 21/22. Once we have done this we will forward it to the OSGeo Oceania Board to approve. We plan to present to the Board at the April meeting in approx. 4 weeks.

We would welcome input and discussion from OSGeo Oceania members and community around the budget. You can review 20/21 and the proposed 21/22 budget at https://docs.google.com/spreadsheets/d/1cbd3Rt5R688qrZ3eTCHxpRZ8HbII358_1UARf3m5qBs/edit?usp=sharing<https://docs.google.com/spreadsheets/d/1cbd3Rt5R688qrZ3eTCHxpRZ8HbII358_1UARf3m5qBs/edit?usp=sharing>

Too much? Too little? What should we be spending money on? Potential income sources?

The key issue is that it is unlikely we will have any significant income for FY 21/22 as the Conference Working group is planning another hybrid virtual conference. We would hope this would not be the case in FY 22/23.

We are looking forward to your input

Many thanks,

Greg, Alex, Dionne and Ed
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