[Qgis-psc] HF refunds

[Anita Graser]

On Fri, Feb 27, 2015 at 5:43 PM, Paolo Cavallini <cavallini at faunalia.it>
wrote:

> Hi all.
> Trying to set up less arbitrary rules for the refund of HF expenses.
> Here a first draft, elaborated based on the discussion of today.
>

​Sorry, just saw your mail. When we agree on something it should replace
www2.qgis.org/en/site/getinvolved/governance/developer_meetings/reimbursements.html



> ===
>
> Need a refund for QGIS HF expenses?
> ---------------------------------------------
>
> 1.If you are a contributor to the project (to either code,
> documentation, translation, or infrastructure), you think your
> participation to the HF will be useful for the project, and you do not
> have funds to cover for travelling and lodging, you can apply for
> refund, at least 40 days in advance
>

​Should state where to apply.​


​"in advance":​ maybe more specific: "before the start of the HF"

2. When applying, please let us know (i) an estimate of the total amount
> required, and (ii) how your participation will contribute to QGIS
> 3. Later applications (<40 days) will be taken into account, based on
> the budget available and the priorities of the PSC
> 4. Please note that our funds are limited, so we'll generally not be
> able to refund all participants
> 5. Core devs and psc members will have priority on the allocation of funds
> 6. At least 30 days in advance, PSC will communicate a decision to all
> those who applied
>

​Who's job will it be to initiate the PSC decision and communications?


> 7. The refund will be sent to your bank account after the HF, on the
> basis of the bills actually paid and sent to our Treasurer
>

​Do we need to spell out the policy for what happens if the estimate and
actual bills are way off?​


​Best wishes,
Anita
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