[SAC] SAC requests GetInteractive contract for Web Migration

[Jody Garnett]

You do what you normally do, perhaps has for a clear letter with the
updated items. I have sent you, venka and the contractor an email where you
can make this request.

The sys admin committee should be pretty independent here (you have an
approved budget) and you are following through on a motion made by your
committee. The only reason to need venka is if you need something signed. I
am concerned that we will go back and forth trying to figure out the right
way to do things, when for this small an amount of work any way will work.

Aside: The contract we did with get interactive was for 50k and at the end
of a long bidding process with many deliverables. I do not recommend using
it as a guide!
(On the bright side "fine print" is not required in their country so we
could understand the resulting contract).



--
Jody Garnett

On 18 October 2017 at 11:00, Alex M <tech_dev at wildintellect.com> wrote:

> Jody,
>
> Since you're the lead contact with the vendor and we've passed the quote
> back and forth with modifications, can you ask GetInteractive for the
> final version as a document we can sign? I'm unclear how the previous
> contract was written. Should I just ask Jeffrey Lasut for an official
> quote on the 4 hours of migration work?
>
> Normally I get an official quote from companies with a paragraph
> describing the work and the itemized price, and consider that the
> contract. Especially considering how small this task is now.
>
> Thanks,
> Alex
>
> On 10/18/2017 10:53 AM, Jody Garnett wrote:
> > Not sure I have any more details Alex, this is SAC budget and contract.
> >
> > Reading the SAC email list I can see the quote discussed, and the
> decision
> > made in last weeks meeting. I do not see a contract on the SAC email
> list.
> >
> > Searching email a bit wider, there is private email to you dated 30
> August
> > subject "Re: Hosting proposal OSGeo website". This is the result of the
> f2f
> > action item to obtain a quote. This emails reads more like a quote and
> > negotiation as you asked questions about capacity and the software stack
> > used.
> >
> > You may need to follow up for a contract for venka to sign?
> > --
> > Jody Garnett
> >
> > On 18 October 2017 at 10:26, Alex M <tech_dev at wildintellect.com> wrote:
> >
> >> Venka and the OSGeo Board,
> >>
> >> The OSGeo Systems Administration Committee has approved contracting with
> >> GetInteractive to move the new beta website site over to a virtual
> >> server managed by OSGeo.
> >>
> >> 4 hours at a total cost € 320,- ex. VAT.
> >>
> >> We'd like this payment to come from the $3000 USD budget the board
> >> allocated to the new website. My understanding is that the President
> >> needs to sign off on this contract. Jody can provide more details if
> >> needed.
> >>
> >> An additional portion of those funds will be spent on cloud hosting
> >> service to facilitate a quick move, that has already been taken care of
> >> by the Treasurer.
> >>
> >> Thank you,
> >> Alex
> >> OSGeo System Administration Committee Chair
> >> _______________________________________________
> >> Sac mailing list
> >> Sac at lists.osgeo.org
> >> https://lists.osgeo.org/mailman/listinfo/sac
> >
>
>
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