[SeasonOfDocs] Communication channels

[Jennifer Rondeau]

I like Cameron's list of communication channels, but I'd amend the
description of one of them, and suggest that we include one more pair of
related items (which I assume we'll be using anyway, but it could be useful
to spell it out in this context too):

- amend: with the requirement of an agenda created ahead of time, it's my
experience that larger video conference meetings, if held regularly, can be
great facilitators of project and community velocity, and of general good
will. This suggestion isn't meant to replace smaller ad hoc or regular
meetings, however.

- add: GitHub issues and pull requests. We're not ready for these yet, but
IME these can also be useful communication tools if guidelines for their
use are set up appropriately. And it's also useful to recommend when to
file an issue and when to file a PR. (Especially with doc-related changes
(as opposed to new docs), a PR without an issue can make a lot of sense,
even if it flies in the face of certain conventions.)

On Wed, Jul 3, 2019 at 3:10 PM Cameron Shorter <cameron.shorter at gmail.com>
wrote:

> Clarence,
>
> Felicity has set up https://thegooddocs.slack.com for us already, which
> we can start using (although name may change). There is a good chance we
> will rebrand ourselves within the next few weeks, depending upon
> conversations Jennifer will be starting between us and the WriteTheDocs
> Guide community.
>
> I'd like to hear input on what communication channels we should use. Most
> of my Open Source work is on mature projects, 10+ years old, where
> conversations mainly happen on email lists, sometimes with an IRC channel
> as well. However, as I look into setting up a new project, it appears email
> lists are not provided by default open source hosting providers.
>
> Do people have opinions on what communication channels we should use? Each
> communication channel is optimised for different cadences and use cases.
>
> I'm inclined to suggest making use of:
>
> Email lists:
> * Good for 1 day cadence, crossing timezones and working within volunteer
> schedules
> * People tend to choose words carefully, allowing the community to grow to
> 50+ people relatively efficiently.
> * Can be archived to later searching
>
> Video conferencing:
> * Very personal which helps to build trust
> * Facilitates fast brain storming
> * Becomes unwieldy beyond 8+ people
> * Good for weekly cadence for small teams, or adhoc meetings for 2 or 3
> people
>
> Chat (eg slack):
> * Sits between email and video
> * Good for fast turnaround conversations, which can expand to ~ 30 people
> * Doesn't archive well
> On 4/7/19 2:30 am, Clarence Cromwell wrote:
>
> This project has a number of good things happening already. Would it be possible to have a slack group for this?
> It seems that we need a way to follow multiple conversations simultaneously, and email is no longer the best tool for that.
>
>
>
> Sent from my iPhone
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> --
> Cameron Shorter
> Technology Demystifier
> Open Technologies and Geospatial Consultant
>
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