[Board] Fwd: Details for OSGeo's booth at FOSS4G NA 2016

Mon Apr 25 13:32:35 PDT 2016

Here is more info - perhaps we should post this on OSGeo discuss list?
This provides two passes to the conference - given the $1000+ registration
fee it is a great value if somebody from OSGeo wanted to go but did not
have enough funding available.
Please note that although the email is addressed to me I am unable to take
care of this due to my other duties related to the conference and at work.

Helena

---------- Forwarded message ----------
From: Britta Ehnebuske <britta at meetgreen.com>
Date: Mon, Apr 25, 2016 at 9:56 PM
Subject: Re: Details for OSGeo's booth at FOSS4G NA 2016
To: Helena Mitasova <hmitaso at ncsu.edu>
Cc: Perri Lavergne <perri.lavergne at eclipse.org>, Andrea Ross <
andrea.ross at eclipse.org>

Hello Helena,

Below you will find confirmations and action items covering important
information about your exhibit booth.

*Confirmations:*

   - OSGeo will occupy booth #3. The exhibit floor layout can be found here.
   <https://2016.foss4g-na.org/prospectus#map> Included in your exhibit
   booth:  8' exhibit table, 2 stools, 1 identification sign, and 1 power
   outlet.

*Action Items:          *

·      Review the exhibitor kit
<https://2016.foss4g-na.org/sites/default/files/Exhibitor%20Service%20Kit%202016.pdf>
for
details about your booth space as well as *instructions for shipping*.
Please note: The decorator handles ALL deliveries to the venue. There is a
handling fee that the sponsor is responsible for, so please review the
shipping information carefully.

·      Rent AV equipment for your booth if desired. The order form can be
found here
<https://2016.foss4g-na.org/sites/default/files/Foss%204G%202016%20AV%20Order%20Form.pdf>
.

·      Order a wired Internet line if needed (Basic conference Wi-Fi is
provided). The order form can be found here
<https://2016.foss4g-na.org/sites/default/files/16F4G_Internet%20Order%20Form.pdf>
.

·      Register for the conference with your complimentary passes:

o   2 complimentary All Access pass - please register here
<https://2016.foss4g-na.org/registration>, select the All Access Pass (4
Days) registrant type and use SPOSGEO2 as your coupon code.

·      Make arrangements for the exhibit schedule:

o   Monday May 2, 2016- *Exhibits Setup* 2:00 pm – 4:30 pm

o   Monday May 2, 2016 - *Exhibits open* 5:30 pm – 7:30 pm (includes Happy
Hour 6:00 pm-7:00 pm)

o   Tuesday May 3, 2016 – *Exhibits open* 10:00 am – 7:00 pm (includes
Exhibitors Reception 6:00pm – 7:00pm)

o   Wednesday May 4, 2016 – *Exhibits open* 10:00 am – 4:15 pm

o   Wednesday May 4, 2016 – *Exhibits Teardown* 4:15 pm—6:00 pm (floor must
be empty by 6:00 pm)*

*Please note, although the exhibit area closes on Wednesday, there are
still conference sessions taking place on Thursday.

Thank you, and let me know if you have any questions!
Britta Ehnebuske
Project Specialist
+1 503-468-1482 – Direct

*What’s more visible than signage at your event?* *Make it sustainable!
<http://meetgreen.com/products/sustainable-event-kit/#seksample>*

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From: Andrea Ross <andrea.ross at eclipse.org>
Organization: Eclipse Foundation
Date: Monday, April 25, 2016 at 9:52 AM
To: Helena Mitasova <hmitaso at ncsu.edu>
Cc: Perri Lavergne <perri.lavergne at eclipse.org>, Britta Ehnebuske <
britta at meetgreen.com>
Subject: Details for OSGeo's booth at FOSS4G NA 2016

Dear Helena,

I believe you ma be the best person is to reach out to for OSGeo's booth at
FOSS4G NA.

As per the governance for FOSS4G NA
<https://docs.google.com/document/d/1WlgmJgtl0LaV0EO0NtDDSnloTgsIvxu9KwddPDwX1WU/edit>,
OSGeo is entitled to two free full access passes and a free booth.

We have assigned booth #3 to OSGeo. It is right in the midst of the session
rooms, so should get a very nice level of traffic.

The code for OSGeo is SPOSGEO2, good for 2 full access passes.

Also, please let me introduce you to my colleagues Perri & Britta. They
manage the exhibition and can help in case you have any questions.

Kind regards,

Andrea

-- 
Helena Mitasova
Professor
Department of Marine, Earth and Atmospheric Sciences
North Carolina State University
1125 Jordan Hall
NCSU Box 8208
Raleigh, NC 27695-8208
http://www4.ncsu.edu/~hmitaso/
http://geospatial.ncsu.edu/

email: hmitaso at ncsu.edu
ph: 919-513-1327 (no voicemail)
fax 919 515-7802
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