[Board] Application for funding QGIS Codesprint/Developers meeting - QGIS HackFest, Girona
Jody Garnett
jody.garnett at gmail.com
Thu Mar 17 09:45:47 PDT 2016
There is a subtle difference here, when we back a code sprint - sometimes
not all the money is used, sometimes it turns a profit that is returned to
OSGeo, and sometimes it may cost more then the requested amount.
- For the recent GeoServer code sprint the board authorized $2000 CAD,
and was returned $500 CAD.
- For paris the board authorized 4-5K€ - and no additional funding was
used, but some profit from a prior event was used.
So the 20k operational budget should be considered as a tool, we may not
need all of it - indeed if prior years are any guide we will have trouble
spending it.
--
Jody Garnett
On 17 March 2016 at 08:56, Massimiliano Cannata <
massimiliano.cannata at supsi.ch> wrote:
> Daniel,
> according to [1] we have set 20'000 USD for the 2016 which at the cost of
> 4'000 € it means we can support less then 5 events in a year including internal
> (townhall, codesprint, ) and external (e.g.. ISPRS, EGU, GWF...) events.
> Likely to finish the budget... but maybe i'm wrong.
>
> my 2 cents
>
>
>
> [1] https://wiki.osgeo.org/wiki/Board_Meeting_2016-3-10#Proposed_Budget
>
> 2016-03-17 16:03 GMT+01:00 Daniel Morissette <dmorissette at mapgears.com>:
>
>> For the record, I cannot take credit for this procedure, it was initially
>> created by Michael Gerlek with contributions from others over time.
>>
>> Also, the problem that you fear of events being turned down because the
>> allocated budget has all been used up never happened, so I would not block
>> everybody for that reason until it becomes a real issue.
>>
>> The only blockers that have happened in the past that I am aware of is
>> that some event request did not fit some of the guidelines (such as open
>> budget) and that led to long discussions in some cases to decide if we fund
>> them or not, or which form the funding can take. I don't think stronger
>> rules will make this pain point any better.
>>
>> Daniel
>>
>>
>> On 2016-03-17 10:54 AM, Massimiliano Cannata wrote:
>>
>>> Daniel,
>>> thanks for the link and for the work you did.
>>>
>>> I believe it is very clear, but the point to me is that we have limited
>>> resources and I don't like the idea of first came first serve and the
>>> other fast.
>>>
>>> I think we need to set up rules for application:
>>> - when can you send a request
>>> - what is the allocated budget
>>> - how much for each in general
>>> etc...
>>>
>>> Something like a call where everyone is aware and can decide to apply or
>>> not.
>>>
>>> Best,
>>> maxi
>>>
>>>
>>>
>>>
>>> 2016-03-17 15:44 GMT+01:00 Daniel Morissette <dmorissette at mapgears.com
>>> <mailto:dmorissette at mapgears.com>>:
>>>
>>>
>>> Just in case some of the current board members are not aware of it.
>>> There was a procedure that was put in place and applied in
>>> combination with a set line item in the budget for this type of
>>> event:
>>>
>>> https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines
>>>
>>> This procedure is not perfect and can definitely be improved, but it
>>> provides clear guidelines to start from. Unfortunately every event
>>> comes with its own context and reasons to not fit in the mold, so
>>> the problem is not the lack of a procedure, it is the large
>>> diversity of initiatives in our community. If you ask me, this
>>> diversity is a good thing so instead of blocking everything until we
>>> have a designed good enough mold to fit everybody in it (which will
>>> never happen IMHO), I would suggest that the board continue to be
>>> flexible in its interpretation of the existing guidelines for each
>>> request, and in parallel continuously streamline the existing
>>> guidelines instead of starting from scratch again.
>>>
>>> My 0.02$
>>>
>>> Daniel
>>>
>>>
>>> On 2016-03-17 10:29 AM, Massimiliano Cannata wrote:
>>>
>>> Thanks Steven for this email.
>>>
>>> I have asked for a regulation of funding code sprint in order to
>>> make it
>>> fair but it looks it didn't found any interest.
>>>
>>> *I motion to stop funding sprint code / ackathon /etc until a
>>> proper
>>> procedure is in place.*
>>>
>>>
>>> Of course, I volunteer to give my time to participate in a task
>>> force to
>>> design the procedure.
>>>
>>>
>>> Best,
>>> Maxi
>>>
>>>
>>>
>>>
>>> 2016-03-17 15:16 GMT+01:00 Steven Feldman <shfeldman at gmail.com
>>> <mailto:shfeldman at gmail.com>
>>> <mailto:shfeldman at gmail.com <mailto:shfeldman at gmail.com>>>:
>>>
>>> Can I suggest a pause to consider:
>>>
>>> 1. Is there a policy on sponsorship of events, hackfests or
>>> codesprints? If not shouldn’t there be?
>>> 2. What is the process for other events to seek
>>> sponsorship?
>>> 3. Is there a budget amount for event sponsorship?
>>> 4. Should this be determined at board level or delegated
>>> to a lower
>>> level?
>>>
>>>
>>> Cheers
>>> ______
>>> Steven
>>>
>>>
>>> On 17 Mar 2016, at 06:29, board-request at lists.osgeo.org
>>> <mailto:board-request at lists.osgeo.org>
>>> <mailto:board-request at lists.osgeo.org
>>> <mailto:board-request at lists.osgeo.org>> wrote:
>>>
>>> *From:*Jody Garnett <jody.garnett at gmail.com
>>> <mailto:jody.garnett at gmail.com>
>>> <mailto:jody.garnett at gmail.com
>>> <mailto:jody.garnett at gmail.com>>>
>>> *Subject:**Re: [Board] Application for funding QGIS
>>> Codesprint/Developers meeting - QGIS HackFest, Girona*
>>> *Date:*16 March 2016 at 23:34:44 GMT
>>> *To:*Lluís Vicens <lluis at sigte.udg.es
>>> <mailto:lluis at sigte.udg.es>
>>> <mailto:lluis at sigte.udg.es
>>> <mailto:lluis at sigte.udg.es>>>, Tim Sutton <tim at kartoza.com
>>> <mailto:tim at kartoza.com>
>>> <mailto:tim at kartoza.com <mailto:tim at kartoza.com>>>
>>> *Cc:*"board at lists.osgeo.org
>>> <mailto:board at lists.osgeo.org> <mailto:board at lists.osgeo.org
>>> <mailto:board at lists.osgeo.org>>"
>>> <board at lists.osgeo.org <mailto:board at lists.osgeo.org>
>>> <mailto:board at lists.osgeo.org <mailto:board at lists.osgeo.org
>>> >>>
>>>
>>>
>>>
>>> I wish I had better email skills ... let me try that
>>> again - I am
>>> viewing these items as a single event sharing
>>> sponsorship: QGIS
>>> Hackfest, QGIS User and Developer Conference and
>>> Jornadas de SIG
>>> Libre. The three activities share a single website.
>>>
>>> * Based on the provided budget (which covers all
>>> three events)
>>> it appears this is correct - all three events share
>>> a budget.
>>> * Reading closely thesponsorship
>>>
>>> <
>>> http://www.sigte.udg.edu/jornadassiglibre/en/patrocinadores/>is
>>> only advertised to cover the Jornadas de SIG Libre
>>> and QGIS
>>> User and Developer conference.
>>>
>>> Updating my email:
>>>
>>> I would like to make a motion to cover an expected
>>> gap in
>>> sponsorship for the event (QGIS Hackfest, QGIS User
>>> and
>>> Developer Conference and Jornadas de SIG Libre).
>>> The amount is
>>> subject to sponsor generosity, currently budgeted
>>> as a 4000
>>> EUR shortfall.
>>>
>>>
>>> This is specifically so that organizers and university
>>> do not feel
>>> financially exposed in this community outreach,
>>> community building
>>> and development activity.
>>>
>>> I note my suggested motion is a little bit at odds with
>>> the
>>> original request - which specified that any additional
>>> funds be
>>> provided to/"cover full expenses from the Monestir de
>>> Sant Daniel
>>> in order to contribute to the QGIS project"./We may
>>> wish to ask
>>> for clarifiation on this expectation.
>>>
>>> I understand that this motion steps out of bounds from
>>> specifically a code-sprint request, I feel the response
>>> is
>>> warranted given we are looking at larger event.
>>> --
>>> Jody Garnett
>>>
>>> On 15 March 2016 at 09:27, Jody
>>> Garnett<jody.garnett at gmail.com <mailto:
>>> jody.garnett at gmail.com>
>>> <mailto:jody.garnett at gmail.com
>>> <mailto:jody.garnett at gmail.com>>>wrote:
>>>
>>> Dear board members, based on this conversation I
>>> would like to
>>> make a motion to underwrite the QGIS hackfest. It
>>> sounds like
>>> the event is missing some sponsorship so this will
>>> be more of
>>> a risk then usual.
>>>
>>> (Indeed because it is at risk, and a valuable
>>> event, is the
>>> reason I am prepared to make a motion).
>>>
>>> Please take a moment to review the submitted
>>> request, that way
>>> we can save discussion during voting.
>>> --
>>> Jody
>>>
>>>
>>>
>>>
>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
>>> <mailto:Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>>
>>> http://lists.osgeo.org/mailman/listinfo/board
>>>
>>>
>>>
>>>
>>> --
>>> *Massimiliano Cannata*
>>>
>>> Professore SUPSI in ingegneria Geomatica
>>>
>>> Responsabile settore Geomatica
>>>
>>>
>>> Istituto scienze della Terra
>>>
>>> Dipartimento ambiente costruzione e design
>>>
>>> Scuola universitaria professionale della Svizzera italiana
>>>
>>> Campus Trevano, CH - 6952 Canobbio
>>>
>>> Tel. +41 (0)58 666 62 14____
>>>
>>> Fax +41 (0)58 666 62 09____
>>>
>>> massimiliano.cannata at supsi.ch
>>> <mailto:massimiliano.cannata at supsi.ch>
>>> <mailto:massimiliano.cannata at supsi.ch
>>> <mailto:massimiliano.cannata at supsi.ch>>
>>>
>>> _www.supsi.ch/ist <http://www.supsi.ch/ist>
>>> <http://www.supsi.ch/ist>_
>>>
>>>
>>>
>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
>>> http://lists.osgeo.org/mailman/listinfo/board
>>>
>>>
>>>
>>> --
>>> Daniel Morissette
>>> http://www.mapgears.com/
>>> T: +1 418-696-5056 #201
>>>
>>> http://evouala.com/ - Location Intelligence Made Easy
>>>
>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
>>> http://lists.osgeo.org/mailman/listinfo/board
>>>
>>>
>>>
>>>
>>> --
>>> *Massimiliano Cannata*
>>>
>>> Professore SUPSI in ingegneria Geomatica
>>>
>>> Responsabile settore Geomatica
>>>
>>>
>>> Istituto scienze della Terra
>>>
>>> Dipartimento ambiente costruzione e design
>>>
>>> Scuola universitaria professionale della Svizzera italiana
>>>
>>> Campus Trevano, CH - 6952 Canobbio
>>>
>>> Tel. +41 (0)58 666 62 14____
>>>
>>> Fax +41 (0)58 666 62 09____
>>>
>>> massimiliano.cannata at supsi.ch <mailto:massimiliano.cannata at supsi.ch>
>>>
>>> _www.supsi.ch/ist <http://www.supsi.ch/ist>_
>>>
>>>
>>
>> --
>> Daniel Morissette
>> http://www.mapgears.com/
>> T: +1 418-696-5056 #201
>>
>> http://evouala.com/ - Location Intelligence Made Easy
>> _______________________________________________
>> Board mailing list
>> Board at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/board
>>
>
>
>
> --
> *Massimiliano Cannata*
>
> Professore SUPSI in ingegneria Geomatica
>
> Responsabile settore Geomatica
>
>
> Istituto scienze della Terra
>
> Dipartimento ambiente costruzione e design
>
> Scuola universitaria professionale della Svizzera italiana
>
> Campus Trevano, CH - 6952 Canobbio
>
> Tel. +41 (0)58 666 62 14
>
> Fax +41 (0)58 666 62 09
>
> massimiliano.cannata at supsi.ch
>
> *www.supsi.ch/ist <http://www.supsi.ch/ist>*
>
> _______________________________________________
> Board mailing list
> Board at lists.osgeo.org
> http://lists.osgeo.org/mailman/listinfo/board
>
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