[Board] Compile data for budget

[Jody Garnett]

Hello Vicky,

All of your questions are great - and help guide my suggestion for 2019.

Let me get one thing out of the way first -  pgRouting did not receive the
same questions as Zoo-Project because you pgRouting did everything
correctly. You asked the incubation committee, we made a motion on the
incubation committee list, and it was passed (to help your representative
travel to AGM).

ZOO-Project passed a motion in their own PSC and went straight to
treasurer, who then had to come to the incubation committee and get a
motion passed etc...

Why is this a trouble? Because we need an officer (someone on the page
<https://www.osgeo.org/about/board/>) to work on behalf of the community
project. Community project have not passed incubation and do not have an
officer of their own.

I am proposing that community projects ask the board (attend a board
meeting or send email to the board email list) in 2019 … rather than work
through the incubation committee.

> Q1: From now on community projects will not be able to apply for a budget?

For the annual budget community projects are not able to apply for a budget
currently. The incubation committee did so on behalf of all the community
projects. To help set this budget I as incubation chair asked for input
last year at this time.

So I am proposing the board set aside budget to community projects in 2019,
rather than the incubation committee. I think the board is better able to
address these funding request over the course of the year.

Incubation committee is doing (I hope) a good job of checking projects as
they join.

This discussion also answers what do projects get when they graduate - the
answer is recognition as a full committee (with a project officer and their
own budget to work with independently of the board).
--
Jody Garnett


On Mon, 10 Dec 2018 at 14:58, Vicky Vergara <vicky at georepublic.de> wrote:

> Hi board
>
> pgRouting had the same process mentioned by Jody.
>
> And I kept for myself so many questions:
> Why didn't it go to incubator when the budget was asked on the first place?
> Why did it go to incubator when the budget was going to be used?
> What does incubator have to do with budget?
> What if someone in incubator said no.
> Does incubator have to question how the budget is going to be used?
>
> And why pgRouting that had the same process as Zoo and that is also a
> community project
> didn't receive the same questioning that Zoo received?
> But that must be part of the procedures that I don't know of.
>
> I don't understand "the long and short" slang.
>
> The questions that I do want an answer are:
> Q1: From now on community projects will not be able to apply for a budget?
>
> Q2 is pending based on answer of Q1.
>
> Regards
> Vicky
>
>
> On Mon, Dec 10, 2018 at 2:14 PM Jody Garnett <jody.garnett at gmail.com>
> wrote:
>
>> Not yet, we have been clear about the timeframe but past experience shows
>> we need to contact teams one at a time.
>>
>> I would also like to consider passing budget responsibility for community
>> projects to the board (rather than incubation). Once recognized as a
>> community project it seems a bit odd to come back to the incubation
>> committee (and projects like zoo-project were having trouble with this
>> workflow).
>>
>> The long and short of it is that to be independent and assigned a budget
>> projects need to complete incubation (and by extension have a project
>> officer who can act on behalf of the foundation).
>>
>> On Mon, Dec 10, 2018 at 10:06 AM María Arias de Reyna <delawen at gmail.com>
>> wrote:
>>
>>> Hi,
>>>
>>> On the last board meeting we said we should contact all teams and
>>> projects for the budget for next year. Did someone started with that?
>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/board
>>
>> --
>> --
>> Jody Garnett
>> _______________________________________________
>> Board mailing list
>> Board at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/board
>
>
>
> --
>
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