[OSGeo-Conf] [Board] OSGeo Student awards for FOSS4G Seoul

Tue Sep 8 06:31:54 PDT 2015

Am 2015-09-08 14:54, schrieb Suchith Anand:
> Hi Jeff,
>
>
> Maybe we can learn from your experience in running Sol Katz award
> over many years. Remember Sol Katz award is given only once an year.
> We want to make sure OSGeo Student Award opportunity is available for
> FOSS4G global and regional conferences (so at least 4 events per year
> and hopefully more as OSGeo expands to more regions , so it needs to
> be scalable )
>
>
> Student Awards are NOT a requirement for FOSS4G RFP. It is an
> additional opportunity, if LOCs wish to increase student 
> participation
> , then they  can use the (1k USD max funding per event) to get others
> to also sponsor awards for students.
>
>
> I think what we need is a main contact for the Student Awards in each
> FOSS4G LOC who can effectively manage the OSGeo student award process
> (not the main LOC chair ). In fact, that will be a mandatory
>  requirement if any LOC (Global or Regional) wants to provide OSGeo
> Student Awards. There has to be hands on the ground at each FOSS4G
> event to make sure effective coordination.
>
>
> As long as LOC manages the selection/process  and informs us in
> advance the selected student names, we can help manage the rest you
> suggested  from 2016 [ Contact OSGeo treasurer,
> print certificates/awards, arrange who to present award, ask local
> committee for timeslot, makes sure payment is received, publishes
> news.]
>
>
> For FOSS4G Seoul , it is too late and i think it is best Sanghee and
> LOC arranges this as they decide best.
>
>
> What i suggest is that for the future (from 2016 events)  we setup a
>  OSGeo Student Award Committee (volunteers welcome) to closely laise
> with the LOC contact for this.
>
>
> Good idea to bring the conference committee into this, and we will
> welcome inputs (as many of them have more experience). So i request
> all to please help us with your expertise and help us put a strong
> system/process in place for OSGeo Student Awards in FOSS4G 
> conferences
> from 2016.
>
>
>
> Best wishes,
>
> Suchith
>
>
>
>
> ________________________________________
> From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org]
> on behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
> Sent: Tuesday, September 08, 2015 1:32 PM
> To: board at lists.osgeo.org
> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>
> Instead of my single voice, I would think that bringing this topic to
> the OSGeo Conference Committee would be the smartest way forward 
> (they
> manage all FOSS4G events).  Suchith can you submit your request to 
> them
> directly[1]?  They may then add the award into the next RFP document.
> But please let them know your exact requirements (that each LOC must 
> do
> A/B/C), that will help them understand fully. thanks!
>
> [1] http://lists.osgeo.org/mailman/listinfo/conference_dev
>
> -jeff
>
>
>
> On 2015-09-08 9:09 AM, Jeff McKenna wrote:
>> Hi Suchith,
>>
>> The Sol Katz award is in its 11th year and it is part of each FOSS4G 
>> RFP
>> document, but the local committee should not (does not) have to
>> additionally do anything with the award, other than giving a 
>> timeslot to
>> the award presentation (all the real work is done by the Sol Katz 
>> Award
>> Committee, separate to the local organizing committee).  If 
>> GeoForAll
>> wants the OSGeo Student Award to be included in each FOSS4G and 
>> managed
>> by the FOSS4G committee, then GeoForAll should be requesting this to 
>> the
>> OSGeo Conference Committee to be added as a requirement for hosting.
>>
>> But in my mind that is not needed, what is needed is for GeoForAll 
>> to
>> manage their award themselves:  contact OSGeo treasurer, print
>> certificates/awards, arrange who to present award, ask local 
>> committee
>> for timeslot, makes sure payment is received, publishes news.
>>
>> -jeff
>>
>>
>>
>> On 2015-09-08 9:01 AM, Suchith Anand wrote:
>>> Hi Jeff,
>>>
>>> I am ccing Geo4All members for their ideas/suggestions on this.
>>>
>>> My humble suggestion for the OSGeo Student Awards is if any FOSS4G
>>> (global or local) LOC wants to arrange OSGeo student awards then 
>>> they
>>> have to take leadership in managing in process. That is the most
>>> effective way to make it scalable. It is LOC that are in charge of
>>> accepting papers and deciding who the peer reviewers are etc and
>>> selecting best students for the awards.
>>>
>>> Geo4All's  role is only to make sure the LOC is supported to 
>>> arrange
>>> the OSGeo funding (max 1k USD per event) and whichever students are
>>> chosen by the LOC is awarded the OSGeo Student Awards. We will 
>>> trust
>>> the LOCs and  should not micromanage the awards (it is just not
>>> practical)
>>>
>>> The LOC will be responsible to setting up the process (committees,
>>> selection etc) and making local arrangements (provide
>>> certificates,distribute the award money etc) for the student
>>> competitions etc and the chair of LOC should send a summary report 
>>> to
>>> the OSGeo Board after the event. After one year based on feedbacks
>>> from Board, LOCs, Students , Community etc and lessons learnt we 
>>> will
>>> aim to modify/expand this initiative for the future.
>>>
>>> The Seoul LOC must have some process in place though i do not know 
>>> the
>>> details. But i trust Sanghee and the LOC on the local arrangements 
>>> for
>>> the student awards. Please see discussions in May 2015 on this at
>>> http://lists.osgeo.org/pipermail/discuss/2015-May/014203.html
>>>
>>> I welcome feedbacks from the community on how we can learn from 
>>> this
>>> and help make a better process for the OSGeo Student Awards.
>>>
>>> Suchith
>>> ________________________________________
>>> From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org] 
>>> on
>>> behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
>>> Sent: Tuesday, September 08, 2015 12:36 PM
>>> To: Suchith Anand; board at lists.osgeo.org
>>> Cc: shshin at gaia3d.com
>>> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>>>
>>> Some background on this: I've been strongly asking the GeoForAll 
>>> gang to
>>> manage these awards all themselves.  FOSS4G-Como was a learning
>>> experience in that there was no prep done for the "OSGeo Award" (no
>>> certificate/plaque, treasurer was not informed, what followed was 
>>> 1.5
>>> months of back and forth emails from confused recipients to 
>>> myself).
>>> Since then twice I have asked the GeoForAll to manage this award
>>> (created by them) fully themselves, and starting with FOSS4G-Seoul.
>>> Today I read Suchith's message saying for all local committees to 
>>> manage
>>> the OSGeo Award - this is exactly not what I was requesting/saying.
>>> Local committees have enough on their plate, running each 
>>> conference,
>>> this award must be managed entirely by GeoForAll (GeoForAll gang 
>>> should
>>> contact OSGeo treasurer, print certificates/awards, arrange who to
>>> present award, ask local committee for timeslot, makes sure payment 
>>> is
>>> received, publishes news).  Technically such a requirement would 
>>> have to
>>> be approved by the OSGeo Conference Committee anyway, and likely 
>>> added
>>> to the hosting RFP; but that shouldn't happen in my mind as this 
>>> award
>>> should be managed entirely by the GeoForAll group.
>>>
>>> As background, I manage the Sol Katz award each year, now in its 
>>> 11th
>>> year, so I know the effort involved.
>>>
>>> Suchith, please take this to the GeoForAll group and make changes 
>>> to
>>> your plans accordingly.  And sorry for my strong message.
>>>
>>> Thanks,
>>>
>>> -jeff
>>>
>>>
>>>
>>>
>>> On 2015-09-08 6:03 AM, Suchith Anand wrote:
>>>> Dear Mike,
>>>>
>>>> On behalf of the Geo4All community, i would like to formally email 
>>>> and
>>>> request you to take steps to allocate 1000 USD for OSGeo Student 
>>>> Awards
>>>> to the FOSS4G 2015 Seoul LOC. As you might remember OSGeo Board 
>>>> had
>>>> approved our request for OSGeo Student awards at the main FOSS4G
>>>> conference and regional FOSS4G conferences (Europe, Asia, 
>>>> N.America).
>>>> The LOC's will be responsible  for making local arrangements for 
>>>> the
>>>> student competitions etc and the chair of LOC should send a 
>>>> summary
>>>> report to the OSGeo Board after the event. After one year based on
>>>> feedbacks from Board, LOCs, Students , Community etc and lessons 
>>>> learnt
>>>> we will aim to modify/expand this initiative for the future.
>>>>
>>>> Sanghee Shin as the chair of LOC (cc in) will be the main contact 
>>>> for
>>>> the FOSS4G 2015 OSGeo Student Awards. He will inform you details 
>>>> of the
>>>> winning students, how to distribute the award money etc.
>>>>
>>>> Sanghee - please coordinate with Mike directly and make 
>>>> arrangements for
>>>> the student awards. Thanks to you and the LOC for your efforts on 
>>>> this.
>>>>
>>>> Best wishes,
>>>>
>>>> Suchith
>>>>
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