[FOSS4G-Oceania] Motion: Discounted tickets for committee & super volunteers

[Edoardo Neerhut]

+1.

Regarding the sponsors with included tickets, what's the process for this?
Are we sending out discount codes yet or is there another method for this?

On 25 June 2018 at 10:43, Cameron Shorter <cameron.shorter at gmail.com> wrote:

> +1 from me.
>
> If budget is forgiving, I'd suggest a community member should be
> categorised the same as a "community contributor" (Which is currently $150
> per ticket on the website.)
>
> I like the way we have a "buy before the discount tickets runs out"
> option. This should mean that we get money (and conference certainty) in
> much earlier. (A recommendation we can add to the FOSS4G cookbook).
>
> On 25/6/18 10:24 am, John Bryant wrote:
>
> Hi all,
>
> At our last meeting, the question came up whether committee members would
> be required to register and pay for attending the conference. Since
> conference registrations are now open, people are wondering what they
> should do about registering.
>
> We've discussed it in brief a couple of times before, but have never moved
> to provide a discount for the committee (or other super volunteers), and
> thus have never provided for one in the budget. However, the amount of
> effort that we've seen people put in to date (and presumably over the next
> few months) is humbling, certainly worth acknowledging, and arguably worth
> extending some kind of tangible benefit to show appreciation.
>
> I believe our financials are in a good enough position to make a
> relatively modest adjustment in this direction. Our sponsorship drive is on
> track to substantially surpass the target, we can likely increase our
> overall ticket allocations if demand warrants it, and our current projected
> surplus is $22000 ($12000 over and above the high end of the range we
> committed to aim for in our agreement with SSSI). But I still think we
> should be cautious about making spending decisions that aren't in the
> budget, there will likely be further unanticipated adjustments and we need
> to keep our powder dry, so to speak.
>
> And so, here's the motion for the committee to consider:
> - We increase the pool of discounted $200 volunteer tickets from 15 to 30
> - We extend the volunteer discount to committee members, to recognise
> their major contributions, with the following caveat: if your employer will
> happily pay for the full registration ($400) or the Early Bird ($300), then
> please take that option
> - Remaining tickets from this pool will be allocated, by agreement of the
> co-chairs, to 'super volunteers' who make a major contribution
> - To be clear, committee members would be required to pay & register for
> the conference to attend (there is a per-person cost for catering, we need
> to know how many to cater for in advance)
>
> The *maximum* total cost of this adjustment would be in the range of
> $1500-3000, depending on whether the people who take up this option would
> otherwise be paying for full cost or early bird rego.
>
> Thoughts?
>
>
>
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>
> --
> Cameron Shorter
> Technology Demystifier
> Open Technologies and Geospatial Consultant
>
> M +61 (0) 419 142 254
>
>
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