[Foss4g2008loc] RE: FOSS4G Call for papers

Wed Mar 19 18:45:02 EDT 2008

I've set up the text of the Call at http://wiki.osgeo.org/index.php?title=FOSS4G2008_Announcements below the Call for Workshops. That can be our staging ground and is open to editing by any registered user. I've made my changes to that version. 

Inge, you will then have to set up the Call properly on this page with Instructions to authors (where are those?) http://conference.osgeo.org/index.php/foss4g/2008/manager/schedConfSetup/2

Once the content and process are set up properly on the website (by http://webmail.mintek.co.za/exchweb/bin/redir.asp?URL=http://www.timeanddate.com/worldclock/fixedtime.html?month=3%26day=20%26year=2008%26hour=12%26min=0%26sec=0%26p1=111 hopefully) then we can send out announcements by other means. All e-mail anouncements must be plain text or simple html with the new letterhead graphics , no attachments and must go through the channels to be published ona Communications Policy wiki page. Please send me all your contacts and mailing lists that you would send this to.

We need to work fast to give presenters time and ensure they come to FOSS4G and not any other conference on the calendar!

cheers 

Gavin Fleming MSc, Pr. GISc Technologist
Senior GISc and Sustainable Development Researcher 
FOSS4G2008 conference chair
Mintek, 200 Malibongwe Drive (formerly Hans Strijdom Drive)
P/Bag X3015, Randburg, 2125, South Africa
w: +27-11-709-4668 c: 0845965680 f: 0866164820
xmpp (Jabber, Google Talk, etc.): gavinjfleming at gmail.com
Skype: phlemingo
27.9782E 26.0896S

________________________________

From: Inge Netterberg [mailto:inge.netterberg at gmail.com]
Sent: Fri 2008/03/14 05:26 PM
To: scoetzee at cs.up.ac.za
Cc: Gavin Fleming; acooper at csir.co.za; 'FOSS4G2008 local organising committee'
Subject: RE: FOSS4G Call for papers

Hi There.

Attached the final version of the call for papers... I have included both a
word version and pdf.

We are happy that this gets distributed as is.

Gavin are you going to send this with the bulk mailer?

I would rather not commit to participate in the peer review - I will have
more than enough to do with out it.

Regards

Inge

-----Original Message-----
From: scoetzee at cs.up.ac.za [mailto:scoetzee at cs.up.ac.za]
Sent: 10 March 2008 22:05
To: Inge Netterberg
Cc: GavinF at mintek.co.za; acooper at csir.co.za
Subject: RE: FOSS4G Call for papers

Inge,

I'm sending you my comments in the e-mail as the DOC is getting difficult
to read with all the changes:

1. In the second paragraph there is a 'used' that should be 'use':
While Free and Open Source GIS is our focus, you are also welcome to
submit papers for the 'applied' topics that ****used***** proprietary or
mixed GIS

2. I would really appreciate if we could include "Land information and
administration (cadastre, address data, etc.)" under the second list of
topics.  One more topic in that long list will not change the general
topic of the conference. As you know, address data is my pet topic :-).

3. My suggestion for this sentence in the paragraph on the Academic Track
is given below.
The date of submission for abstracts of 500-600 words to the academic
track is the 12 May 2008.  The abstracts submitted for peer review, will
be reviewed by the Program Committee of the academic track of FOSS4G 2008.
--> The date for submission of abstracts to the academic track is 12 May
2008.  Abstracts have to be 500-600 words in length and will be reviewed
by the Program Committee of the academic track of FOSS4G 2008.

4. Looks like a typo in the third last sentence ('be' should be 'been'):
Please note that your paper or presentation will only be included in the
proceedings once your registration to the conference has ***be*** received
in full.

In response to your questions:
--> Yes, of course, you have a choice.  It's all up to you.  If you think
you will not have the time (I'm assuming the general presentations etc
will keep you busy...), I would prefer to find out now rather than in
June.  And the same goes for the SACJ review.

I agree that the call can go out now, but the website should be ready
before you send out any e-mails. For example, for the academic track only
'Peer Reviewed' should be checked on the Track Policies, the timeline
should be updated, and what is "Proposal Submission"?  Should it be
"Abstract Submission"???  I see you forwarded my earlier e-mail to Gavin.
I was not able to figure out how to modify those things on the website
(and maybe I'm not supposed to be able to modify them but someone should).

Will you let me know the e-mail lists to which you are sending the call.
I will try to think of others who would also be interested then.

Thanks,
Serena

> Hi there,
>
>
>
> Attached a new version of the call for papers.
>
>
>
> I have changed:
>
> *     the order of the text to make better sense,
> *     incorporated some of the comments,
> *     the topics to align with the website changes,
> *     split the academic track and the presentation track,
> *     aligned all the dates to be the same (easier to keep track of this).
> Gavin we will need to update the gantt chart with these dates.
>
>
>
> Let me know what you think. I think this is now ready to go out - after
> accepting track changes.
>
>
>
> Review abstracts - do I have a choice? (I would rather not)
>
> I was under the impression that reviewing abstracts for peer review was
> more
> stringent than the process we followed for AfricaGIS. We only did a brief
> review and sifted out the really bad ones.
>
>
>
> Reviewing for SACJ - should these people not have a good understanding of
> the specific topic?
>
>
>
> regards
>
> Inge
>
>
>
>   _____
>
> From: Serena Coetzee [mailto:scoetzee at cs.up.ac.za]
> Sent: 10 March 2008 13:19
> To: 'Inge Netterberg'
> Cc: 'Antony Cooper'
> Subject: FOSS4G Call for papers
>
>
>
> Hi there,
>
>
>
> Attached another (hopefully final) version of the call for papers.  Some
> issues around the dates and reviewing for SACJ:
>
>
>
>
>
> 1. Dates
>
> I changed the acceptance notification date to 17 June.  Antony and I are
> at
> ISO in the last week of May, in fact I am away from 21-31 May therefore
> end
> of May is not a good date and 21 May is too soon after 30 April to have
> completed the reviews.  Also we are running out of time from now until 30
> April for people to submit abstracts.  Because I moved the acceptance
> notification date later to 17 June, I also moved the abstract submission
> date to 12 May, which now gives us more time to chase people up to submit
> abstracts.  Between 12 and 21 May I would have enough time to scan through
> the abstracts and start sending out some of them for review.  From what I
> gathered from Antony, we could as you have done in the past, do the bulk
> of
> the reviews on one day, hopefully somewhere in the week of 9-13 June.
> Could
> the two of you confirm that you can keep at least one day open for
> reviewing
> in that week?
>
>
>
>
>
> 2. SACJ
>
> When we review the abstracts, the program committee (which at this time is
> the two of you and me but we will invite a few more people) has to compile
> a
> short list of abstracts that would be suitable for publication in SACJ.  I
> confirmed with the editor, Derrick Kourie, that our topics are OK for
> inclusion in SACJ: "SACJ is a platform for IT-related research in South
> Africa" (in his words).  The papers that are submitted for these short
> listed abstracts will then have to be properly reviewed by at least three
> reviewers, and once these three reviewers are satisfied with the paper, it
> will be published in SACJ (so SACJ uses us to relieve their reviewing work
> load :-)).  I would recommend that we limit the short list to 5 abstracts,
> otherwise the reviewing gets extensive (however I don't want to mention a
> number in the call for papers, just in case there are none that are good).
> Would the two of you be prepared to assist in this reviewing for SACJ?
>
>
>
>
>
>
>
> Regards,
>
> Serena Coetzee
>
>
>
> Dept Computer Science
>
> University of Pretoria
>
> Tel: +27 12 420 2547
>
> Mobile: +27 82 464 4294
>
>
>
>

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