[Conference-europe] Discussion period for FOSS4G Europe 2026 open until 21.09.2025
Tõnis Kärdi
tonis.kardi at gmail.com
Sat Nov 1 02:35:11 PDT 2025
Hey all,
I agree we need to move forward as time is pressing on. Since there was
no vocal opposition to earlier dates I would support 29.06-05.07.2026
and we can work on exact details for events within the coming weeks.
Marian, would it be ok for you if we allowed 1 week until Friday 7.11
for people to complain or do you need to do the booking right away?
all the best,
t;
On 31.10.25 22:10, Marian Neagul wrote:
> Despite all the discussions we need to take a final decision if we
> proceed with FOSS4G Europe @ Timișoara.
>
> Timing issues can be handled on a "as needed basis".
>
> Can we consider the time frame 29 June - 5 July as final? We can move
> around side-events as needed. I'm confident we can solve most of the needs.
>
>
> Marian
>
>
>
>
> Dr. Marian Neagul
> Universitatea de Vest din Timișoara
>
>
>
>
> On Fri, Oct 31, 2025 at 6:42 PM Marian Neagul <marian.neagul at e-uvt.ro
> <mailto:marian.neagul at e-uvt.ro>> wrote:
>
> Hi,
>
> Sorry for the delay. Missed some of the emails.
>
> Dr. Marian Neagul
> Universitatea de Vest din Timișoara
>
>
>
>
> On Sat, Sep 27, 2025 at 11:10 AM Astrid Emde (OSGeo) via Conference-
> Europe <conference-europe at lists.osgeo.org <mailto:conference-
> europe at lists.osgeo.org>> wrote:
>
> Hello,
>
> Earlier dates are fine for me too.
>
> Perfect.
>
> The turn around schedule with workshops at the end would be a try.
>
> It is the only option we have at hand at that time of year.
> At the Code Sprint I discussed with @Angelos an alternative but it
> depends on too many factors and I would like to avoid it. (Eg. in
> the new campus we are building a few new buildings which are
> scheduled to be available but we don't have any certainty so I would
> avoid commiting to that.)
>
>
> Normally the ws are a way to get to know people due to smaller
> groups at
> the beginning.
>
> The WS will be there. We only have this switch: WS after the Conf
> instead WS before conf.
>
> Ut maybe like that people would stay for the code sprint. Or
> ther vould
> be a code sprint at the weekend before the conference? And maybe
> also a
> sprint parallel to the ws on Tuesday and Friday
>
> We can arrange for the code sprint to be before, but that is for the
> community and OSGeo to decide. The code sprint was envisioned to be
> in a separate location which does not overlap to teaching activity.
> The code sprint can happen at any time agreed by the community.
>
>
> Not sure whether b2b and geochicas do work on the Sunday before the
> conference.
>
>
> They could happen during the conference or just after during the
> workshops. Conceptually there should not be any difference.
>
>
> Astrid
>
> M.
>
>
>
> Am 25.09.2025 09:06 schrieb Tõnis Kärdi via Conference-Europe:
> > Hey all, any thoughts about the earlier dates and the possible
> > switcharound for talks and workshops?
> >
> > Marian, in essence would it work for UVT?
> >
> > all the best,
> > t;
> >
> > On 23.09.25 23:17, Tõnis Kärdi wrote:
> >> Regarding talks/workshops the switcharound is ok I think.
> It's not set
> >> in stone. Just this spring I think Marco M was suggesting
> something
> >> similar "food for thought" but we never managed to talk
> about it in
> >> Mostar during the conf BoF (my bad, I forgot). The reasoning
> being
> >> that some people have to already leave on Friday morning/
> noon and will
> >> essentially miss out the last day of the presentations. But
> then again
> >> - for workshops you need to be present anyway, talks you
> should be
> >> able to later rewatch if interested.
> >>
> >> Also, a question that would need to be solved is timing for
> b2b, ice-
> >> breaker, and geochicas-take events then too.
> >>
> >> t;
> >>
> >> @tkardi
> >>
> >> On Tue, 23 Sept 2025, 22:54 Marian Neagul via Conference-
> Europe,
> >> <conference-europe at lists.osgeo.org <mailto:conference-
> europe at lists.osgeo.org> <mailto:conference- <mailto:conference->
> >> europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>>> wrote:
> >>
> >> Dear Jeroen,
> >>
> >> Based on the feedback on this discussion we will consult
> with the
> >> University's management board. Based on this we
> can confirm or
> >> infirm the June option.
> >>
> >> I'm confident that this would be ok. But first of all we
> need an
> >> OK
> >> from the community on this proposal (eg. reversal of
> order of
> >> workshops/main conference -- but on the other side in
> Milano it
> >> was
> >> similar) and then we need clearance from the UVT that
> there are no
> >> conflicting events.
> >>
> >> Best regards,
> >>
> >> Marian
> >>
> >> Dr. Marian Neagul
> >> Universitatea de Vest din Timișoara
> >>
> >>
> >>
> >>
> >> On Tue, Sep 23, 2025 at 11:59 AM Jeroen Ticheler
> >> <jeroen.ticheler at geocat.net
> <mailto:jeroen.ticheler at geocat.net>
> <mailto:jeroen.ticheler at geocat.net
> <mailto:jeroen.ticheler at geocat.net>>>
> >> wrote:
> >>
> >> Dear Marian,
> >> That would (personal opinion) be a much nicer timing
> if you
> >> can
> >> make it work!
> >> Kind regards,
> >> Jeroen
> >>
> >>> On 23 Sep 2025, at 10:57, Marian Neagul via
> Conference-Europe
> >>> <conference-europe at lists.osgeo.org
> <mailto:conference-europe at lists.osgeo.org> <mailto:conference-
> <mailto:conference->
> >>> europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>>> wrote:
> >>>
> >>> Another option would be 29 June - 5 July but we
> will overlap
> >>> partially with academic activities (there is a 3
> day student
> >>> vacation between 29 June - 1 July, so we would have
> a 2 day
> >>> overlap). One option would be to start with the main
> >>> conference and have the workshops at the end of the
> week.
> >>>
> >>> Marian
> >>>
> >>> Dr. Marian Neagul
> >>> Universitatea de Vest din Timișoara
> >>>
> >>>
> >>>
> >>>
> >>> On Tue, Sep 23, 2025 at 11:47 AM Marian Neagul
> >>> <marian.neagul at e-uvt.ro <mailto:marian.neagul at e-
> uvt.ro> <mailto:marian.neagul at e-uvt.ro <mailto:marian.neagul at e-
> uvt.ro>>>
> >>> wrote:
> >>>
> >>> Dear Marco, Dear Colleagues,
> >>>
> >>> Thank you for your feedback.
> >>>
> >>> I'm reply inline bellow.
> >>>
> >>>
> >>>
> >>> I would like to ask the proposers the following
> >>> clarifications:
> >>> - dates: I agree with Tõnis about the
> proximity to
> >>> the
> >>> global FOSS4G, and in addition I would like
> to point
> >>> out that the end of July/beginning of
> August falls
> >>> within the typical holiday period, at least in
> >>> Southern Europe. If dates are flexible, the
> first
> >>> half
> >>> of July (as done in 2023, 2024 and 2025)
> may lead to
> >>> an increased participation.
> >>>
> >>>
> >>> Unfortunately we are constrained by the
> structure of the
> >>> academic year and would avoid overlapping with
> other
> >>> activities. Particularly the admission process. It
> >>> finishes on 22 July 2026 so the earliest date
> would be 23
> >>> July. On the other hand we could split the
> event between
> >>> multiple locations but I would avoid doing that.
> >>>
> >>> - tracks: the proposal does not mention
> which tracks
> >>> are planned to be organised. For example,
> there is no
> >>> mention about the Academic Track.
> >>>
> >>>
> >>> Despite not being mentioned in the document we are
> >>> planning for the Academic Track.
> >>> Our plan was to decide together with OSGeo,
> after the
> >>> selection process, the tracks to be organized.
> >>>
> >>> - the proposal mentions a poster session.
> Since a few
> >>> years already, posters have been replaced with
> >>> lighting talks and I think this has worked
> quite
> >>> well.
> >>> It would also avoid extra-sessions after
> 6:00 pm
> >>> (which may not be well-attended) and to
> keep the
> >>> rooms
> >>> free for the BoF sessions (which btw are
> also not
> >>> mentioned).
> >>>
> >>>
> >>> Lightning talks instead of posters are ok for us.
> >>> As mentioned in the proposal (page 8) we will
> facilitate
> >>> the BoF sessions and offer the required rooms
> ad-hoc.
> >>>
> >>> - the proposal does not mention the
> possibility to
> >>> offer scholarships: is this foreseen?
> >>>
> >>>
> >>> Yes. We included in the proposal just accomodation
> >>> support
> >>> but we wish to secure funding for a few
> scholarships.
> >>>
> >>> Best regards,
> >>>
> >>> Marian
> >>>
> >>>
> >>> Thank you,
> >>> Marco
> >>>
> >>>
> >>> Il giorno mer 17 set 2025 alle ore 09:48
> Tõnis Kärdi
> >>> via Conference-Europe <conference-
> >>> europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>
> <mailto:conference- <mailto:conference->
> >>> europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>>> ha
> scritto:
> >>>
> >>> Thanks Astrid!
> >>>
> >>> One thing that popped in my head was
> the timing -
> >>> the proposed dates
> >>> (27.07-02.08) are maybe too close to the
> >>> Hiroshima
> >>> global FOSS4G
> >>> (30.08-5.09)? Although, as the venue is
> at a
> >>> university so we are
> >>> constrained by the university's own
> schedule.
> >>>
> >>>
> >>> t;
> >>>
> >>>
> >>> On 13.09.25 13:45, Astrid Emde (OSGeo) via
> >>> Conference-Europe wrote:
> >>> > Hello all,
> >>> >
> >>> > let's start the discussion.
> >>> >
> >>> > Thank you very much to the team from
> Romania
> >>> for
> >>> their propoal to host
> >>> > FOSS4G Europe 2026 in Timișoara.
> >>> >
> >>> > The proposal looks very good to me.
> >>> >
> >>> > - it will be in summer like the
> last FOSS4G
> >>> Europe - very good
> >>> > - proposed prices are similar to last
> years.
> >>> Very good to keep the
> >>> > students prices very low. I like that
> >>> > - many people and organizations are
> already
> >>> involved and we know how
> >>> > good FOSS4G in Romania is from the
> global event
> >>> :)
> >>> > - the Univerity looks very suitable
> for the
> >>> event
> >>> >
> >>> > +1 from my side
> >>> >
> >>> > Astrid Emde
> >>> >
> >>> >
> >>> >
> >>> > Am 02.09.2025 11:35 schrieb Tõnis
> Kärdi via
> >>> Conference-Europe:
> >>> >> Hi all,
> >>> >>
> >>> >> August passed excruciatingly fast, and
> >>> September is here which can
> >>> >> only mean one thing - we will have
> time for a
> >>> three week discussion
> >>> >> period on the next FOSS4G Europe
> 2026. I'm
> >>> CCing the conference_dev
> >>> >> list here aswell so we are on the
> same page :)
> >>> >>
> >>> >> We have a proposal to host FOSS4G
> Europe 2026
> >>> conference in Timisoara,
> >>> >> Romania. Please find the prepared
> pdf document
> >>> at OSGeo NextCloud [1].
> >>> >>
> >>> >> The discussion is open to anyone
> interested in
> >>> the topic and you can
> >>> >> participate by writing to the
> >>> conference-europe
> >>> mailinglist. Feel free
> >>> >> to raise any questions/concerns -
> these will
> >>> help the Timisoara LOC to
> >>> >> better plan ahead.
> >>> >>
> >>> >> I'll collect the questions and
> answers also to
> >>> the
> >>> >> conference-europe-2026 wiki page [2]
> for
> >>> easier
> >>> future reference.
> >>> >>
> >>> >> Oh, and let's try to wrap the
> discussion up by
> >>> 21.09.
> >>> >>
> >>> >>
> >>> >> All the best from Tartu,
> >>> >> t;
> >>> >>
> >>> >>
> >>> >> [1] - https://nextcloud.osgeo.org/s/
> <https://nextcloud.osgeo.org/s/>
> >>> BGKGQK7rLYeq92a <https://
> nextcloud.osgeo.org/s/ <https://nextcloud.osgeo.org/s/>
> >>> BGKGQK7rLYeq92a>
> >>> >> [2] - https://wiki.osgeo.org/wiki/
> Conference- <https://wiki.osgeo.org/wiki/Conference->
> >>> Europe-2026#Discussion <https://
> wiki.osgeo.org/ <https://wiki.osgeo.org/>
> >>> wiki/Conference-Europe-2026#Discussion>
> >>> >
> _______________________________________________
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> >>> conference-europe <https://
> lists.osgeo.org/ <https://lists.osgeo.org/>
> >>> mailman/listinfo/conference-europe>
> >>>
> >>> -- @tkardi
> >>>
> >>>
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--
@tkardi
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