[Conference-europe] Discussion period for FOSS4G Europe 2026 open until 21.09.2025
Jeroen Ticheler
jeroen.ticheler at geocat.net
Sat Nov 1 03:18:21 PDT 2025
Sounds good to me!
Jeroen
> On 1 Nov 2025, at 10:35, Tõnis Kärdi via Conference-Europe <conference-europe at lists.osgeo.org> wrote:
>
> Hey all,
>
> I agree we need to move forward as time is pressing on. Since there was no vocal opposition to earlier dates I would support 29.06-05.07.2026 and we can work on exact details for events within the coming weeks.
>
> Marian, would it be ok for you if we allowed 1 week until Friday 7.11 for people to complain or do you need to do the booking right away?
>
> all the best,
> t;
>
>> On 31.10.25 22:10, Marian Neagul wrote:
>> Despite all the discussions we need to take a final decision if we proceed with FOSS4G Europe @ Timișoara.
>> Timing issues can be handled on a "as needed basis".
>> Can we consider the time frame 29 June - 5 July as final? We can move around side-events as needed. I'm confident we can solve most of the needs.
>> Marian
>> Dr. Marian Neagul
>> Universitatea de Vest din Timișoara
>> On Fri, Oct 31, 2025 at 6:42 PM Marian Neagul <marian.neagul at e-uvt.ro <mailto:marian.neagul at e-uvt.ro>> wrote:
>> Hi,
>> Sorry for the delay. Missed some of the emails.
>> Dr. Marian Neagul
>> Universitatea de Vest din Timișoara
>> On Sat, Sep 27, 2025 at 11:10 AM Astrid Emde (OSGeo) via Conference-
>> Europe <conference-europe at lists.osgeo.org <mailto:conference-
>> europe at lists.osgeo.org>> wrote:
>> Hello,
>> Earlier dates are fine for me too.
>> Perfect.
>> The turn around schedule with workshops at the end would be a try.
>> It is the only option we have at hand at that time of year.
>> At the Code Sprint I discussed with @Angelos an alternative but it
>> depends on too many factors and I would like to avoid it. (Eg. in
>> the new campus we are building a few new buildings which are
>> scheduled to be available but we don't have any certainty so I would
>> avoid commiting to that.)
>> Normally the ws are a way to get to know people due to smaller
>> groups at
>> the beginning.
>> The WS will be there. We only have this switch: WS after the Conf
>> instead WS before conf.
>> Ut maybe like that people would stay for the code sprint. Or
>> ther vould
>> be a code sprint at the weekend before the conference? And maybe
>> also a
>> sprint parallel to the ws on Tuesday and Friday
>> We can arrange for the code sprint to be before, but that is for the
>> community and OSGeo to decide. The code sprint was envisioned to be
>> in a separate location which does not overlap to teaching activity.
>> The code sprint can happen at any time agreed by the community.
>> Not sure whether b2b and geochicas do work on the Sunday before the
>> conference.
>> They could happen during the conference or just after during the
>> workshops. Conceptually there should not be any difference.
>> Astrid
>> M.
>> Am 25.09.2025 09:06 schrieb Tõnis Kärdi via Conference-Europe:
>> > Hey all, any thoughts about the earlier dates and the possible
>> > switcharound for talks and workshops?
>> >
>> > Marian, in essence would it work for UVT?
>> >
>> > all the best,
>> > t;
>> >
>> > On 23.09.25 23:17, Tõnis Kärdi wrote:
>> >> Regarding talks/workshops the switcharound is ok I think.
>> It's not set
>> >> in stone. Just this spring I think Marco M was suggesting
>> something
>> >> similar "food for thought" but we never managed to talk
>> about it in
>> >> Mostar during the conf BoF (my bad, I forgot). The reasoning
>> being
>> >> that some people have to already leave on Friday morning/
>> noon and will
>> >> essentially miss out the last day of the presentations. But
>> then again
>> >> - for workshops you need to be present anyway, talks you
>> should be
>> >> able to later rewatch if interested.
>> >>
>> >> Also, a question that would need to be solved is timing for
>> b2b, ice-
>> >> breaker, and geochicas-take events then too.
>> >>
>> >> t;
>> >>
>> >> @tkardi
>> >>
>> >> On Tue, 23 Sept 2025, 22:54 Marian Neagul via Conference-
>> Europe,
>> >> <conference-europe at lists.osgeo.org <mailto:conference-
>> europe at lists.osgeo.org> <mailto:conference- <mailto:conference->
>> >> europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>>> wrote:
>> >>
>> >> Dear Jeroen,
>> >>
>> >> Based on the feedback on this discussion we will consult
>> with the
>> >> University's management board. Based on this we
>> can confirm or
>> >> infirm the June option.
>> >>
>> >> I'm confident that this would be ok. But first of all we
>> need an
>> >> OK
>> >> from the community on this proposal (eg. reversal of
>> order of
>> >> workshops/main conference -- but on the other side in
>> Milano it
>> >> was
>> >> similar) and then we need clearance from the UVT that
>> there are no
>> >> conflicting events.
>> >>
>> >> Best regards,
>> >>
>> >> Marian
>> >>
>> >> Dr. Marian Neagul
>> >> Universitatea de Vest din Timișoara
>> >>
>> >>
>> >>
>> >>
>> >> On Tue, Sep 23, 2025 at 11:59 AM Jeroen Ticheler
>> >> <jeroen.ticheler at geocat.net
>> <mailto:jeroen.ticheler at geocat.net>
>> <mailto:jeroen.ticheler at geocat.net
>> <mailto:jeroen.ticheler at geocat.net>>>
>> >> wrote:
>> >>
>> >> Dear Marian,
>> >> That would (personal opinion) be a much nicer timing
>> if you
>> >> can
>> >> make it work!
>> >> Kind regards,
>> >> Jeroen
>> >>
>> >>> On 23 Sep 2025, at 10:57, Marian Neagul via
>> Conference-Europe
>> >>> <conference-europe at lists.osgeo.org
>> <mailto:conference-europe at lists.osgeo.org> <mailto:conference-
>> <mailto:conference->
>> >>> europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>>> wrote:
>> >>>
>> >>> Another option would be 29 June - 5 July but we
>> will overlap
>> >>> partially with academic activities (there is a 3
>> day student
>> >>> vacation between 29 June - 1 July, so we would have
>> a 2 day
>> >>> overlap). One option would be to start with the main
>> >>> conference and have the workshops at the end of the
>> week.
>> >>>
>> >>> Marian
>> >>>
>> >>> Dr. Marian Neagul
>> >>> Universitatea de Vest din Timișoara
>> >>>
>> >>>
>> >>>
>> >>>
>> >>> On Tue, Sep 23, 2025 at 11:47 AM Marian Neagul
>> >>> <marian.neagul at e-uvt.ro <mailto:marian.neagul at e-
>> uvt.ro> <mailto:marian.neagul at e-uvt.ro <mailto:marian.neagul at e-
>> uvt.ro>>>
>> >>> wrote:
>> >>>
>> >>> Dear Marco, Dear Colleagues,
>> >>>
>> >>> Thank you for your feedback.
>> >>>
>> >>> I'm reply inline bellow.
>> >>>
>> >>>
>> >>>
>> >>> I would like to ask the proposers the following
>> >>> clarifications:
>> >>> - dates: I agree with Tõnis about the
>> proximity to
>> >>> the
>> >>> global FOSS4G, and in addition I would like
>> to point
>> >>> out that the end of July/beginning of
>> August falls
>> >>> within the typical holiday period, at least in
>> >>> Southern Europe. If dates are flexible, the
>> first
>> >>> half
>> >>> of July (as done in 2023, 2024 and 2025)
>> may lead to
>> >>> an increased participation.
>> >>>
>> >>>
>> >>> Unfortunately we are constrained by the
>> structure of the
>> >>> academic year and would avoid overlapping with
>> other
>> >>> activities. Particularly the admission process. It
>> >>> finishes on 22 July 2026 so the earliest date
>> would be 23
>> >>> July. On the other hand we could split the
>> event between
>> >>> multiple locations but I would avoid doing that.
>> >>>
>> >>> - tracks: the proposal does not mention
>> which tracks
>> >>> are planned to be organised. For example,
>> there is no
>> >>> mention about the Academic Track.
>> >>>
>> >>>
>> >>> Despite not being mentioned in the document we are
>> >>> planning for the Academic Track.
>> >>> Our plan was to decide together with OSGeo,
>> after the
>> >>> selection process, the tracks to be organized.
>> >>>
>> >>> - the proposal mentions a poster session.
>> Since a few
>> >>> years already, posters have been replaced with
>> >>> lighting talks and I think this has worked
>> quite
>> >>> well.
>> >>> It would also avoid extra-sessions after
>> 6:00 pm
>> >>> (which may not be well-attended) and to
>> keep the
>> >>> rooms
>> >>> free for the BoF sessions (which btw are
>> also not
>> >>> mentioned).
>> >>>
>> >>>
>> >>> Lightning talks instead of posters are ok for us.
>> >>> As mentioned in the proposal (page 8) we will
>> facilitate
>> >>> the BoF sessions and offer the required rooms
>> ad-hoc.
>> >>>
>> >>> - the proposal does not mention the
>> possibility to
>> >>> offer scholarships: is this foreseen?
>> >>>
>> >>>
>> >>> Yes. We included in the proposal just accomodation
>> >>> support
>> >>> but we wish to secure funding for a few
>> scholarships.
>> >>>
>> >>> Best regards,
>> >>>
>> >>> Marian
>> >>>
>> >>>
>> >>> Thank you,
>> >>> Marco
>> >>>
>> >>>
>> >>> Il giorno mer 17 set 2025 alle ore 09:48
>> Tõnis Kärdi
>> >>> via Conference-Europe <conference-
>> >>> europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>
>> <mailto:conference- <mailto:conference->
>> >>> europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>>> ha
>> scritto:
>> >>>
>> >>> Thanks Astrid!
>> >>>
>> >>> One thing that popped in my head was
>> the timing -
>> >>> the proposed dates
>> >>> (27.07-02.08) are maybe too close to the
>> >>> Hiroshima
>> >>> global FOSS4G
>> >>> (30.08-5.09)? Although, as the venue is
>> at a
>> >>> university so we are
>> >>> constrained by the university's own
>> schedule.
>> >>>
>> >>>
>> >>> t;
>> >>>
>> >>>
>> >>> On 13.09.25 13:45, Astrid Emde (OSGeo) via
>> >>> Conference-Europe wrote:
>> >>> > Hello all,
>> >>> >
>> >>> > let's start the discussion.
>> >>> >
>> >>> > Thank you very much to the team from
>> Romania
>> >>> for
>> >>> their propoal to host
>> >>> > FOSS4G Europe 2026 in Timișoara.
>> >>> >
>> >>> > The proposal looks very good to me.
>> >>> >
>> >>> > - it will be in summer like the
>> last FOSS4G
>> >>> Europe - very good
>> >>> > - proposed prices are similar to last
>> years.
>> >>> Very good to keep the
>> >>> > students prices very low. I like that
>> >>> > - many people and organizations are
>> already
>> >>> involved and we know how
>> >>> > good FOSS4G in Romania is from the
>> global event
>> >>> :)
>> >>> > - the Univerity looks very suitable
>> for the
>> >>> event
>> >>> >
>> >>> > +1 from my side
>> >>> >
>> >>> > Astrid Emde
>> >>> >
>> >>> >
>> >>> >
>> >>> > Am 02.09.2025 11:35 schrieb Tõnis
>> Kärdi via
>> >>> Conference-Europe:
>> >>> >> Hi all,
>> >>> >>
>> >>> >> August passed excruciatingly fast, and
>> >>> September is here which can
>> >>> >> only mean one thing - we will have
>> time for a
>> >>> three week discussion
>> >>> >> period on the next FOSS4G Europe
>> 2026. I'm
>> >>> CCing the conference_dev
>> >>> >> list here aswell so we are on the
>> same page :)
>> >>> >>
>> >>> >> We have a proposal to host FOSS4G
>> Europe 2026
>> >>> conference in Timisoara,
>> >>> >> Romania. Please find the prepared
>> pdf document
>> >>> at OSGeo NextCloud [1].
>> >>> >>
>> >>> >> The discussion is open to anyone
>> interested in
>> >>> the topic and you can
>> >>> >> participate by writing to the
>> >>> conference-europe
>> >>> mailinglist. Feel free
>> >>> >> to raise any questions/concerns -
>> these will
>> >>> help the Timisoara LOC to
>> >>> >> better plan ahead.
>> >>> >>
>> >>> >> I'll collect the questions and
>> answers also to
>> >>> the
>> >>> >> conference-europe-2026 wiki page [2]
>> for
>> >>> easier
>> >>> future reference.
>> >>> >>
>> >>> >> Oh, and let's try to wrap the
>> discussion up by
>> >>> 21.09.
>> >>> >>
>> >>> >>
>> >>> >> All the best from Tartu,
>> >>> >> t;
>> >>> >>
>> >>> >>
>> >>> >> [1] - https://nextcloud.osgeo.org/s/
>> <https://nextcloud.osgeo.org/s/>
>> >>> BGKGQK7rLYeq92a <https://
>> nextcloud.osgeo.org/s/ <https://nextcloud.osgeo.org/s/>
>> >>> BGKGQK7rLYeq92a>
>> >>> >> [2] - https://wiki.osgeo.org/wiki/
>> Conference- <https://wiki.osgeo.org/wiki/Conference->
>> >>> Europe-2026#Discussion <https://
>> wiki.osgeo.org/ <https://wiki.osgeo.org/>
>> >>> wiki/Conference-Europe-2026#Discussion>
>> >>> >
>> _______________________________________________
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>> >>> conference-europe <https://
>> lists.osgeo.org/ <https://lists.osgeo.org/>
>> >>> mailman/listinfo/conference-europe>
>> >>>
>> >>> -- @tkardi
>> >>>
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>
> --
> @tkardi
>
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